Executive Admin Assistant — Real Estate Ops & Growth

vha home health care; Golden Horseshoe; On-site; CAD 45,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Bonus opportunities

Growth opportunities

Job summary

The Avenue Realty Team in the York region is seeking a proactive and highly organized Junior Administrative Assistant to support our leadership team and ensure smooth daily operations.

You will manage executive schedules, handle calls and emails as a gatekeeper, organize meetings and appointments, coordinate high-level projects, assist with real estate transactions and contracts, and support marketing efforts to promote listings and the team.

Qualifications

• Previous experience in real estate operations (preferred but not required)
• Strong organizational and time management skills
• Experience with Microsoft Office, REALM, and DocuSign (preferred but not required)
• Ability to juggle multiple projects and prioritize effectively
• Social media and marketing experience (a plus)
• Strong customer service skills and the ability to work well with different personalities
• Tech-savvy with the ability to learn new programs quickly
• Deadline-driven, extremely organized, and able to work independently

Responsibilities

• Manage executive schedules, priorities, and day-to-day operations
• Serve as a gatekeeper—handling calls, emails, and requests while ensuring timely follow-ups
• Organize and prepare meetings, bookings, and confirm appointments
• Oversee and coordinate high-level projects, ensuring timely execution
• Assist with real estate transactions, including contracts, listing agreements, offers, and other essential documents
• Support marketing and social media efforts to promote listings, the team, and the business
• Maintain confidential records, documents, and reports with professionalism
• Continuously identify ways to improve office efficiency and team productivity

Skills

Organizational skills

Time management

Customer service

Multitasking

Tech-savviness

Marketing knowledge

Tools

Microsoft Office

REALM

DocuSign

Job description

The Avenue Realty Team in the York region is seeking a proactive and highly organized Junior Administrative Assistant to support our leadership team and ensure smooth daily operations.

You will manage executive schedules, handle calls and emails as a gatekeeper, organize meetings and appointments, coordinate high-level projects, assist with real estate transactions and contracts, and support marketing efforts to promote listings and the team.