Executive Admin Assistant, Real Estate Debt (Toronto)

QuadReal Property Group; Toronto; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Health & dental benefits

Pension plan

Paid time off

Job summary

QuadReal Property Group is seeking an Administrative Assistant to support the Real Estate Debt team in Toronto. The role requires coordinating travel, expense reporting, and calendar management for senior executives across time zones.

Strong communication and organizational skills are essential. The successful candidate will handle mortgage-related documentation, assist with meetings, and maintain accurate records while collaborating with internal teams and external clients.

Qualifications

• 1–3 years of corporate administrative experience, preferably supporting senior executives.
• Ability to collaborate with internal and external stakeholders at all levels.
• Extremely proactive with the capacity to work in a fast-paced environment.
• Excellent written and verbal communication skills across all levels.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong numerical and analytical skills with attention to detail.

Responsibilities

• Coordinate and manage travel arrangements for RE Debt team members.
• Prepare and submit expense reports and reconcile corporate credit cards.
• Assist with planning team events and coordinating internal/external calls and meetings across time zones.
• Create presentations using PowerPoint and visual content.
• Assist with document execution and distribution; support IT with Workday when needed.

Skills

Executive calendar management

Collaboration

Proactive

Communication

Organization

Analytical

Tools

MS Office (Word, Excel, PowerPoint)

Job description

QuadReal Property Group is seeking an Administrative Assistant to support the Real Estate Debt team in Toronto. The role requires coordinating travel, expense reporting, and calendar management for senior executives across time zones.

Strong communication and organizational skills are essential. The successful candidate will handle mortgage-related documentation, assist with meetings, and maintain accurate records while collaborating with internal teams and external clients.