Executive Admin Assistant — College Support, Whitby

Durham; Whitby; On-site; CAD 55,000 - 64,000; Full time

Job summary

Durham College is seeking an Administrative Assistant to provide high‑level clerical and operational support across Whitby campus. The role covers reception, scheduling, correspondence, and coordinating administrative tasks for the Executive Dean and faculty teams.

You will support events, minute-taking, and the onboarding of full-time and part-time staff. The position requires a 2‑year Office Administration diploma, strong MS Office skills, and excellent customer service capabilities.

Qualifications

• Two-year diploma in Office Administration is required.
• Excellent customer service and communication skills.
• Proficiency with MS Office; Banner experience is a plus.

Responsibilities

• Provide reception/clerical support in person, by phone, live chat and email.
• Support Execut ive Dean and other managers with administrative tasks and correspondence.
• Plan and coordinate college events, maintain minutes and agendas.
• Manage records, requisitions, timetables and course outlines; maintain office systems.
• Support academic operations and onboarding for faculty and staff.
• Assist with convocation, summer camps and program-related tasks.

Skills

Customer service

MS Office

Banner knowledge

Education

Diploma in Office Administration

Tools

Banner

Job description

Durham College is seeking an Administrative Assistant to provide high‑level clerical and operational support across Whitby campus. The role covers reception, scheduling, correspondence, and coordinating administrative tasks for the Executive Dean and faculty teams.

You will support events, minute-taking, and the onboarding of full-time and part-time staff. The position requires a 2‑year Office Administration diploma, strong MS Office skills, and excellent customer service capabilities.