Executive Assistant

Wycliffe College at the University of Toronto; Toronto; On-site; CAD 58,000 - 68,000; Full time

Job summary

Wycliffe College at the University of Toronto is seeking an Executive Assistant to the Principal and Vice Principal. The role provides administrative and project support, aiding strategic initiatives and key college events.

The successful candidate will coordinate calendars, handle sensitive information with discretion, and work with diverse stakeholders including students, faculty, and board members. A university degree or college diploma and 3+ years of admin experience are required.

Qualifications

• University degree or college diploma.
• Minimum of three years of administrative and/or project management experience, ideally working directly with senior management.
• Strong computer proficiency with Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams). Experience with schedule management tools an asset.
• Excellent interpersonal and communication skills. Demonstrated ability to interact comfortably, tactfully, professionally, and effectively with a wide range of internal and external constituencies including students, faculty, staff, board members, donors, and community members inside the Christian community.
• Ability to maintain confidentiality as well as exercise discretion and sound judgement.
• Demonstrated experience in accuracy and attention to detail.
• Excellent organizational, administrative, and problem-solving skills.
• Ability to anticipate needs, plan pro-actively, and take initiative to keep projects moving.
• Writing proficiency in general correspondence and special project writing.
• Ability to work under pressure in a calm and professional manner and balance the competing demands of routine work with the special requirements of projects and events.
• Experience in an educational setting is preferred.
• Strong commitment to the mission and commitments of Wycliffe College.
• Familiarity and comfort working in a Christian setting.

Responsibilities

• Support the Principal and the Office of the Principal by providing administrative and project support, aligned with strategic priorities.
• Manage the Vice Principal's calendar and email; assist in course planning, scheduling, and faculty onboarding.
• Coordinate annual and special events; handle invoices and expense claims for Principal, Vice Principal, and Recruitment.

Education

University degree or college diploma

Tools

Office 365

SharePoint

Teams

Outlook

Job description

Executive Assistant

Full-time

Wycliffe College is currently seeking to fill the full-time position of Executive Assistant to the Principal and Vice Principal.

The Executive Assistant will provide administrative and project support to the Principal and Vice Principal of Wycliffe College, supporting the strategic priorities of the College.

The successful candidate will have strong organizational, communication, and interpersonal skills and the ability to plan pro-actively and take initiative to keep projects moving forward. They will be able to work under pressure in a calm and professional manner and balance the competing demands of routine work with the special requirements of projects and events.

Summary of Duties

• Support the Principal and the Office of the Principal by Providing administrative and project support, particularly on projects that support the strategic priorities of the College
  • Provide administrative support to the Wycliffe College Board of Trustees Helping to oversee internal communications of the College
  • Coordinating annual and special events connected to the Principal’s Office Helping to maintain the Principal’s calendar
  • Receiving and submitting invoices and expense claims related to the Principal and the Principal’s Office
• Support the Vice Principal and the Office of the Vice Principal by Helping to maintain the Vice Principal’s calendar and email Assisting in course planning and scheduling
  • Supporting the hiring and onboarding of core faculty and sessional faculty, as well as processes related to faculty status and promotion
  • Coordinating annual and special events connected to the Vice Principal’s Office Receiving and submitting invoices and expense claims related to the Vice Principal, Faculty, and Recruitment

Qualifications/Skills:

• University degree or college diploma.
• Minimum of three years of administrative and/or project management experience, ideally working directly with senior management.
• Strong computer proficiency with Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams). Experience with schedule management tools an asset.
• Excellent interpersonal and communication skills. Demonstrated ability to interact comfortably, tactfully, professionally, and effectively with a wide range of internal and external constituencies including students, faculty, staff, board members, donors, and community members inside the Christian community.
• Ability to maintain confidentiality as well as exercise discretion and sound judgement.
• Demonstrated experience in accuracy and attention to detail.
• Excellent organizational, administrative, and problem-solving skills.
• Ability to anticipate needs, plan pro-actively, and take initiative to keep projects moving.
• Writing proficiency in general correspondence and special project writing.
• Ability to work under pressure in a calm and professional manner and balance the competing demands of routine work with the special requirements of projects and events.
• Experience in an educational setting is preferred.
• Strong commitment to the mission and commitments of Wycliffe College.
• Familiarity and comfort working in a Christian setting.

About Wycliffe College

Founded in 1877, Wycliffe College is a graduate school of Theology within the Toronto School of Theology (TST) and affiliated with the University of Toronto, one of the world’s leading research universities. Wycliffe offers conjointly awarded graduate degrees through the University of Toronto and serves students preparing for ministry, academic scholarship, and leadership in the church and society.

The College is rooted in the evangelical and Anglican tradition and committed to the study of Scripture as foundational for Christian faith and practice. Its ethos values intellectual rigour, spiritual vitality, and service to the wider church.

Wycliffe has a diverse and global student body, and it is situated in one of the world’s most multicultural cities. Therefore, we particularly welcome applications from individuals who mirror the diversity of our community. The College is committed to employment equity and offers equal opportunities to qualified women and men, including visible minorities and persons with disabilities. All qualified candidates are encouraged to apply; however, in keeping with Canadian law, Canadians and permanent residents will be given priority. Final appointment is subject to completion of a satisfactory criminal record check.

Wycliffe College is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [e-mail]

For further information about Wycliffe College (https://www.wycliffecollege.ca).

Salary commensurate with experience in the range of $58,000-68,000

Application deadline: September 22, 2026