Everwild Events Coordinator

Canadian Rocky Mountain Resorts; Canmore; On-site; CAD 50,000 - 62,000; Full time

Job summary

Basecamp Resorts and Everwild seeks an Events Coordinator for Everwild Canmore, Canmore AB, to manage on-site events and group bookings, delivering exceptional guest experiences. You will work closely with spa, F&B, and front desk teams, overseeing setup, guest liaison, and post-event follow-ups.

The role offers full-time permanent employment with a salary of CAD 56,000 per year plus gratuities. You will coordinate with internal teams, upsell add-ons, and support the GM with reporting and

Qualifications

• Experience coordinating events and managing group bookings.
• Strong ability to upsell spa, dining, and experiential add-ons.
• Excellent cross-functional collaboration with F&B, spa, housekeeping, and front desk.

Responsibilities

• Lead on-site event coordination from setup to close.
• Manage group restaurant bookings and pre-orders.
• Contract and coordinate groups under 10 guests; assist larger groups post-contract.
• Support reporting and scheduling for the GM.

Skills

Event coordination

Group bookings

Upselling

Cross-functional collaboration

Job description

About Basecamp Resorts & EverwildBasecamp is a rapidly growing chain of boutique hotels based in Canmore, Banff, Lake Louise & Kananaskis in Alberta and Revelstoke in British Columbia. We are an energetic team driven by our core values and providing our guests a home away from home.Everwild Nordic Spa and Hotel aims to raise the bar in wellness hospitality, blending authentic tradition with fresh, evolving experiences. Everwild is redefining mountain hospitality.

Position Overview

We require a full-time Events Coordinator at Everwild to be responsible for managing group bookings and coordinating events to deliver exceptional guest experiences. Working closely with guests and internal teams, the role oversees event planning and execution, maintains accurate booking records, supports operational requirements, and identifies opportunities to enhance revenue through tailored experiences and upselling.

Salary: $56,000.00 per year plus gratuities

Shift: Full-time and Permanent

Location: Canmore AB

Key Responsibilities

On-Site Events

• Serve as the lead coordinator for on-site events at Everwild Canmore, overseeing logistics, guest experience, and day-of operations from setup through to close
• Act as the primary point of contact for event hosts and guests on the day, ensuring every detail is executed to Everwild's standard
• Collaborate with the Spa, Food & Beverage, Housekeeping and Front Desk teams to align on event requirements and timing

Group Restaurant Bookings

• Oversee and organize all group reservations within the restaurant, ensuring accurate communication between guests and the F&B team
• Manage booking details, special requests, dietary needs, and pre-orders to set the F&B team up for success

Group Contracting & Co-ordination

• Independently contract and manage all groups of fewer than 10 guests, from initial inquiry through to post-stay follow-up
• For groups of 10 or more, support the post-contracting phase by taking ownership of organization, logistics coordination, and internal communication to ensure seamless execution

General

• Maintain accurate records of group bookings, contracts, and communications, with some guidance from the corporate sales team
• Identify and execute on opportunities to upsell spa, dining, and experiential add-ons to enhance group packages
• Support the GM with reporting, scheduling, and other operational needs as they arise
• Be present and hands-on as Everwild introduces new programming, providing on-site support during launches and helping shape the guest experience from day one

Basecamp Resorts and Everwild are an equal opportunity employer, dedicated to building a workplace that values diversity and ensures equal opportunities for all. We are committed inclusion; we celebrate differences and actively welcome applications from individuals of underrepresented backgrounds and communities. We comply with all applicable laws that prohibit discrimination when making all decisions about employment. If you would like to enquire about an adjustment, or need assistance with completing the application process, please contact Beth at [e-mail] to discuss your needs confidentially.