Events Coordinator

Canadian Bar Association of BC; Vancouver; On-site; CAD 49,000 - 59,000; Full time

Job summary

A leading professional association for lawyers in Canada seeks an Events Coordinator to manage community-building events and support professional development initiatives. The successful candidate will organize events, create budgets, and liaise with various stakeholders, requiring strong organizational and customer service skills. The role offers a one-year contract located in downtown Vancouver.

Qualifications

• At least 2 years of experience in event planning or coordination.
• Good understanding of office administration.
• Proficiency in MS Office and Adobe.

Responsibilities

• Lead all aspects of event preparation and implementation.
• Develop event budgets and negotiate contracts.
• Manage participant registration and logistics.

Skills

Customer Service

Project Management

Communication

Organization

Education

Certificate in Event Management

Tools

MS Office

Adobe

Registration/Database Software

Job description

EVENTS COORDINATOR

Canadian Bar Association is the leading professional association for lawyers, judges, and law students, with 40,000 members nationwide, including 8,000 in BC.

We are the essential ally and advocate of lawyers, providing professional development and valuable networking opportunities.

We serve our members and their interests in advocacy by promoting fair justice systems, facilitating effective law reform, promoting equality in the legal profession, and supporting a modernized self-governing profession.

Learn more at cbabc.org. Join our team of passionate and energetic individuals committed to serving our members and supporting our volunteers.

If you enjoy a fast-paced environment and a variety of projects, this could be the right opportunity for you. This is a one-year contract position. CBABC is located in downtown Vancouver, close to all transit routes ending at Waterfront Station.

Position Overview

Reporting to the Manager, Conferences & Events (MCE), the Events Coordinator is responsible for planning, organizing, and executing a variety of community-building events, including dinners and receptions, and supporting professional development programs. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple projects with professionalism.

This position requires providing exceptional customer service to CBABC’s members, volunteers, and the legal community. The Events Coordinator works closely with the Member Services, Marketing & Communication, and Finance teams.

Key Responsibilities

Events Management

• Lead all aspects of event preparation, implementation, and reporting, including creating event briefs, workback plans, run-of-show, speaking notes, registration tracking, post-event evaluations, status reports, and financial reconciliation.
• Research and analyze participant and volunteer needs to advise on event plans.
• Coordinate with volunteers, vendors, venues, speakers, and sponsors to ensure effective logistics within budget.
• Ensure compliance with insurance, legal, health, and safety obligations, providing solutions to mitigate risks.
• Arrange catering, venue setup, technical/AV setup, and accessibility accommodations.
• Manage on-site event execution from setup to teardown.
• Liaise with external organizations for co-hosted or supported events.

Financial Management

• Develop detailed event budgets, including surplus, deficit, or break-even targets, for approval.
• Negotiate contracts with suppliers and venues.
• Process expenses and revenue, track forecasts, and report variances.
• Build business relationships with vendors for cost-effective services.

Logistics Execution

• Set up event registration systems and manage participant registration.
• Distribute event notices, materials, and surveys.
• Coordinate speaker and guest travel and accommodations.
• Prepare event materials, nametags, signage, and arrange gifts or donations as applicable.

Member Services Support

• Assist the MCE with conferences and respond to member inquiries about events, membership, and issues.
• Collaborate with other departments on specific events.

Experience and Qualifications

• At least 2 years of experience in event planning or coordination, preferably within a professional association or legal environment.
• Certificate in Event Management or related experience.
• Good understanding of office administration, accounting, and data management.
• Proficiency in MS Office, Adobe, and registration/database software.
• Knowledge of HTML coding is an asset.
• Experience with audio-visual equipment and troubleshooting.
• Excellent customer service and communication skills.
• Strong organizational and project management skills with attention to detail.
• Ability to manage multiple projects under tight deadlines.
• Ability to work independently and collaboratively, adaptable, and resilient under pressure.

Salary Range: $49,000 - $59,000

Our Commitment: CBABC supports an inclusive work environment and encourages applications from diverse groups, including visible minorities, Indigenous Peoples, people with disabilities, and 2SLGBTQ+ individuals. Qualified applicants are encouraged to apply and to indicate their membership in any of these groups in their cover letter. For accessibility concerns during the application process, please contact us confidentially.

Qualified applicants should submit their cover letter and resume to [emailprotected]. We thank all applicants; only those selected for an interview will be contacted.