Full-Time Training & Events Coordinator

PLEA Community Services; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading community services organization in Vancouver is seeking a Training & Events Coordinator to manage logistics for events and training initiatives. This role requires event planning experience and involves coordinating various aspects from marketing to execution. The successful candidate will ensure events meet budgetary and operational requirements while fostering positive relationships within the community.

Benefits

Four weeks of vacation annually

Health/welfare benefits on the first day

Enrollment in the Municipal Pension Plan on the first day

Annual physical activity fund

Annual education fund

Access to the Employee and Family Assistance Program

Discounted gym membership

Agency-sponsored social events

Eight paid sick days per year

Qualifications

• One year of recent, relevant experience in event planning.
• A degree in a related field is required.

Responsibilities

• Plan and execute community and fundraising events.
• Coordinate event logistics from planning to evaluation.

Skills

Organization

Time Management

Communication

Problem-Solving

Collaboration

Attention to Detail

Education

Degree in a related field

Tools

Microsoft Office

Social Media Platforms

Email Marketing Platforms

Job description

PLEA Community Services is currently seeking anExcluded Full-Time Training & Events Coordinator for our Communications & Development team located in Vancouver, BC. The proposed start date for this position is as soon as possible. This position is excluded from BCGEU membership.

The Training & Events Coordinator plans and executes community and fundraising events, and training initiatives. The employee coordinates event and training logistics from planning to execution to evaluation, including marketing, sponsorships, rentals, licenses, guest lists, bookings, materials, staffing and feedback.

Hours of Work:Theusualhours of work in this position are Monday to Friday from 8:30AM to 4:30PM, based on 37.5 working hours per week. Occasional evenings and weekends may be required to attend events.

Closing date for Internal Applications: Thursday, May 22, 2025, at 4:30PM. If the position is not filled internally, it will remain open until filled.

Education/Experience Requirements:

• A degree in a related field.
• One (1) year of recent, relevant experience in event planning.

Who We Are:

PLEA is an accredited, charitable community services organization that has operated throughout BC for more than 40 years. We deliver community-based services and specialized supported homes to children, youth, adults and families facing significant challenges in their lives. We continually adapt our programs to suit each individual’s diverse strengths, needs and circumstances. As a result, we have a strong reputation for helping those we serve to overcome the challenges they face and lead fulfilling lives.

What You Will Do:

• Develop and implement an event and training calendar, consulting with management to ensure operational needs are met.
• Coordinate event and training logistics from planning to execution, including marketing, rentals, guest lists, bookings, materials, and feedback.
• Deliver events and training initiatives within budget and policy constraints, adhering to established guidelines.
• Coordinate and provide instruction to staff, volunteers and vendors involved in event delivery.
• Help develop and monitor policies for training and events, suggesting improvements and supporting compliance.
• Evaluate events for improvement opportunities. Implement improvements as directed.
• Facilitate sponsorships, donations, licences and partnerships for events.
• Maintain an inventory of training and event-related equipment and supplies. Coordinate the ordering and use of equipment, supplies and materials relating to trainings and events.
• Represent the agency at meetings, events and trainings as needed.
• Monitor external and internal trends affecting trainings and events, reporting to management.
• Maintain related records and statistics. Prepare reports as required.
• Provide coverage for team members as necessary.
• Protect and uphold confidentiality.
• Perform other related duties as required.

What You Will Bring:

• Excellent organization and time management skills, adept at multitasking, meeting multiple deadlines and adapting to change.
• Strong oral and written communication skills.
• Effective teamwork and collaboration skills.
• Effective problem-solving and analytical abilities.
• Demonstrated ability to build trust and effective relationships with partners.
• Demonstrated ability to work accurately and with attention to detail.
• Demonstrated ability to work independently, take initiative, make sound decisions, and be accountable for results.
• Demonstrated ability to be sensitive and understanding towards diverse social realities, including race, culture, religion, gender identity, sexual orientation, poverty, and lifestyle.
• Knowledge of Microsoft Office suite, database systems, and web-based conferencing tools.
• Proficient in social media platforms, email marketing platforms, ticket platforms, and graphic design tools.

PLEA Benefits and Perks:

PLEA offers a comprehensive set of benefits and perks! These include:

• Four (4) weeks of vacation annually.
• Eligibility to enroll in health/welfare benefits (effective on your first day!)
• Enrollment in the Municipal Pension Plan (effective on your first day!)
• Annual physical activity fund (for fitness-related items or activities).
• Annual education fund to take part in career-related courses or training events.
• Access to the Employee and Family Assistance Program (EFAP): counselling support services and wellness resources for employees and immediate family members.
• Discounted gym membership at Club 16 Trevor Linden and She's Fit.
• Perkopolis membership: an exclusive discount program for a variety of products and services (clothes, furniture, dining, auto, events, etc.)
• Agency-sponsored social events (i.e., summer barbecue, annual holiday party, and team days).
• Eight (8) paid sick days per calendar year.
• Satisfactory criminal record check.
• A valid Class 5 or 7N B.C. Driver's License and suitable driver's abstract/claims history.
• Access to a personal vehicle for work-related travel. This position requires travel in the Lower Mainland and the Fraser Valley.
• Must possess a valid Basic First Aid certificate (formerly OFA Level 1)or be willing to obtain one prior to hire.
• Documentation that the applicant is legally authorized to work on an ongoing basis in Canada.

Note: PLEA conducts primary source verification of applicants' credentials including education, training, work history, and licensure.