Events Coordinator

Irving Oil; New Brunswick; On-site; CAD 54,000 - 68,000; Full time

Benefits offered by this job

Onsite fitness facility

Pension plan

Parking allowance

Flexible benefits plan

Paid vacation with option to buy extra

Wellness allowance

Volunteer day and donation matching

Job summary

Irving Oil is seeking an Events Coordinator to support planning and execution of employee, corporate, and brand-focused events. You will ensure logistics, communications, purchasing, and project administration run smoothly, collaborating with the Event Manager and planners to deliver impactful experiences.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.

Qualifications

• Strong organization and time management to handle multiple projects.
• Excellent communication and collaboration across teams.
• Experience coordinating budgets, purchasing, and vendor support is a plus.

Responsibilities

• Coordinate planning and execution of company events with the Event Manager and Event Planners.
• Develop and implement event plans aligned with business objectives.
• Coordinate internal communications brief process and routing of requests to appropriate teams.
• Assist with planning and execution of employee and corporate events including registration and staffing.
• Coordinate event logistics including venue, materials, transportation, scheduling, and vendors.
• Collaborate with internal stakeholders on event content, branding, and overall experience.
• Manage inventory, storage, distribution and movement of event materials.
• Support budget administration including PO creation, invoices, expense tracking and reporting.

Skills

Org & time mgmt

Interpersonal comms

Prioritization & adaptability

Attention to detail

Education

Undergraduate

Job description

As an Events Coordinator, you will support the planning and execution of company events and branding initiatives within the organization. Your goal will be to provide seamless logistical, administrative, and project coordination support that enables the successful delivery of employee, corporate, and brand-focused events. Success in this role requires strong organization, attention to detail, and the ability to manage multiple priorities while ensuring event logistics, communications, purchasing processes, and project administration activities are executed efficiently and effectively.

What We Offer

• Work Environment –Work in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
• Competitive Compensation –Including an annual bonus plan, pension plan, and parking allowance
• Flexible Benefits Plan –In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation –Plus an annualoptiontopurchaseadditionalvacation, too
• Wellness Support –With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community –Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities

• Coordinate the planning and execution of company events in collaboration with the Event Manager and Event Planners
• Support the development and implementation of event plans, ensuring activities are delivered on time and align with business objectives
• Coordinate the internal communications brief process, including receiving, tracking, filing, and facilitating the flow of communications requests to the appropriate teams
• Assist with the planning and execution of employee and corporate events, including registration management, event staffing coordination, and attendee support
• Coordinate event logistics, including venue requirements, materials preparation, transportation, scheduling, and vendor support
• Collaborate with internal stakeholders to support event content development, branding, and overall event experience
• Manage the inventory, storage, distribution, and movement of event and promotional materials
• Support budget administration activities, including purchase order creation, invoice processing, expense tracking, and reporting

Your Skills

• Strong organizational and time management skills with the ability to manage multiple projects and deadlines simultaneously
• Effective interpersonal and communication skills with the ability to collaborate across teams and stakeholder groups
• Ability to prioritize competing demands and adapt to changing business needs in a fast-paced environment
• Strong attention to detail and administrative skills, including coordination of documentation, purchasing, and project tracking processes

Your Experience

• Post-secondary education in Marketing, Communications, Business Administration, Event Management, or a related field, or an equivalent combination of education and experience
• Minimum of 2 years of experience in event planning, marketing, communications, administrative support, or a related area
• Experience coordinating projects, managing logistics, and supporting budgets and purchasing processes is considered an asset

Travel is a requirement of this position. A valid passport is required.

The expected annual salary range for this position is $54,380 - $67,975. Placement within the range will be based on relevant experience, qualifications and skills.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

Job Requirements - Work Experience

• Marketing

Job Requirements - Education

• Undergraduate