Talent Acquisition Coordinator

Irving Oil; New Brunswick; On-site; CAD 55,000 - 73,000; Full time

Benefits offered by this job

Fitness facility

Onsite nurse

Café

Annual bonus

Pension plan

Parking allowance

Flexible benefits

Paid vacation

Wellness allowance

Volunteer day

Job summary

Irving Oil is seeking a Talent Acquisition Coordinator to manage day-to-day TA activities and provide recruitment support in collaboration with the TA Manager, partners, hiring managers, and candidates.

You will coordinate interviews, ensure a positive candidate experience, and drive TA reporting and process improvements. The role includes relocation support and onsite work at our NB office with a comprehensive benefits package.

Qualifications

• 2+ years of HR or talent acquisition experience.
• Post-secondary education in Business, Administration, HR or Marketing preferred.
• Experience with full recruitment cycle and applicant tracking systems.

Responsibilities

• Support the end-to-end Talent Acquisition activities across the full recruitment lifecycle.
• Coordinate and schedule interviews with candidates, hiring managers, and internal stakeholders.
• Develop, maintain, and improve Talent Acquisition reporting, dashboards and analytics.
• Participate in TA process improvement initiatives to enhance efficiency and quality.
• Analyze key recruitment metrics such as positions filled, time-to-fill, and interview-to-hire ratios.
• Track and report on recruitment advertising budgets and campaigns.
• Audit job postings and recruitment workflows for accuracy and data integrity.
• Collaborate with TA Partners, HR Operations, and stakeholders to support sourcing and recruitment marketing.
• Support relocation processes including communications, vendor relationships and expenses.

Skills

Full cycle recruiting

MS Office

Written communication

Interpersonal skills

Attention to detail

Recruitment analytics

Education

Post-secondary education in Business/HR/Marketing

Tools

Applicant Tracking System

Microsoft Excel

Microsoft Word

Job description

As a Talent Acquisition Coordinator, you will be responsible for managing day-to-day activities of the Talent Acquisition function. Your goal will be to provide a wide range of recruitment support in collaboration with the Talent Acquisition Manager, Talent Acquisition and Sourcing Partners, hiring managers, and candidates. You will strive for service excellence with internal stakeholders and act as an ambassador and front line of communication to external candidates.

What We Offer

• Work Environment – Work onsite in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
• Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance.
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs.
• Paid Vacation – Plus an annual option to purchase additional vacation, too.
• Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program.

Your Responsibilities

• Support the execution of Talent Acquisition activities across the full recruitment lifecycle, including candidate pre-screens, background checks, driver abstracts, drug and medical screenings, and other pre-employment requirements
• Coordinate and schedule interviews with candidates, hiring managers, and internal stakeholders, ensuring a seamless and positive candidate experience
• Develop, maintain, and continuously improve Talent Acquisition reporting, dashboards, and analytics, including regular and ad hoc reporting requests
• Participate in Talent Acquisition process improvement initiatives, helping to identify opportunities to enhance efficiency, quality, and the overall recruitment experience
• Perform analysis on key recruitment metrics such as positions filled, time-to-fill, cycle time, sourcing effectiveness, interview-to-hire ratios, recruiter productivity, and recruitment marketing performance
• Track and report on recruitment advertising budgets, sourcing activities, and campaign return on investment
• Conduct regular audits of job postings, recruitment workflows, and talent acquisition data to ensure accuracy, compliance, and data integrity
• Collaborate with Talent Acquisition Partners, HR Operations, and business stakeholders to develop creative briefs and support sourcing and recruitment marketing campaigns from planning through execution
• Support the Talent Acquisition team with additional administrative, operational, and special project work as required
• Manage and support all company relocations including communications, vendor relationships and payment of related-expenses

Your Skills

• Knowledge of full cycle recruiting and applicant tracking systems
• Proficiency in Microsoft Office software, including Word and Excel
• Strong written verbal and interpersonal communications skills
• Demonstrated customer service focus
• Proficiency in documenting processes and keeping up with industry trends
• Strong organizational skills and attention to detail

Your Experience

• Minimum of 2 years of experience in HR and/or talent acquisition
• Post-secondary education in a related field (business, administration, human resources, or marketing preferred)

The expected salary range for this position is $55,223 - $73,170. Placement within range will be based on relevant experience, qualifications, and skills.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that is created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone's responsibility.