Events Assistant

Njoyn; Ottawa; On-site; CAD 64,000 - 71,000; Full time

Job summary

An established industry player in the educational sector is seeking an Events Assistant to support the Faculty of Engineering and Design. This role involves coordinating and delivering events while ensuring excellent communication and marketing strategies are in place. Ideal candidates will possess strong organizational skills, the ability to work under pressure, and a keen eye for detail. This position offers a unique opportunity to contribute to a vibrant community and be part of a dynamic team that values innovation and excellence. If you are passionate about event management and eager to make a positive impact, this is the perfect opportunity for you.

Benefits

Flexible Work Hours

Professional Development Opportunities

Health and Wellness Programs

Qualifications

• General knowledge of event planning standards and practical experience.
• Excellent organizational and time management skills required.

Responsibilities

• Assist with marketing, coordination, and delivery of events.
• Work under pressure to meet deadlines and prioritize workload.

Skills

Event Planning

Organizational Skills

Time Management

Interpersonal Skills

Judgment and Discretion

Attention to Detail

Education

University Degree

1-Year College Program in Events or Project Management

Tools

MS Excel

MS Word

Software Database Systems

E-Procurement Systems

Expense and Travel Management Software

Job description

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J1124-0281

Job Title: Events Assistant

Department: Office of the Dean of Engineering and Design

Job Category: Administrative

Number of Positions: 1

Salary (with Salary Rate): 64,551.00 - 70,498.00/Year

Assignment Duration From: 03/02/2025

Assignment Duration To: 30/09/2025

Employee Group: CUPE 2424

Salary Level: 7PE

Date Position Available: 02/12/2024

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Reporting to the Manager, Academic Support Operations, and receiving supervision from the Supervisor, Events Administrator and Special Initiatives, Faculty of Engineering and Design, the Events Assistant is responsible for assisting with the marketing and communications, coordination, and delivery of events in the Faculty of Engineering and Design.

Qualifications:

The incumbent must possess the following qualifications:
• General knowledge of industry standards and best practice, and practical experience in event planning, delivery, and administration.
• Excellent organizational, time management and superior attention to detail.
• The ability to work well under pressure including prioritizing workload and meeting deadlines.
• Proven ability to work independently with minimal supervision.
• Excellent interpersonal skills and proven ability to work successfully within a dynamic, fast-paced team environment.
• Proven ability to exercise judgment, tact, diplomacy and discretion.
• Must be familiar with third party cloud services for e-publishing and web registration.
• Must have expertise in the use of MS Excel, MS Word.
• Experience in the use of software database systems, e-procurement systems and expense and travel management software is highly desirable.
• Proficiency in English spelling and grammar required.
• Knowledge of the university’s culture and institutional goals and objectives is highly desirable.
• A valid driver’s license is required.
• Certification in CPR and Smart Service is highly desirable.
• Must be able to lift and move objects as heavy as 35lbs.
• Event delivery requires various weekend and evening hours of work; as such, very limited annual leave will be approved during the peak planning and delivery times of September to November, and January to March inclusive.
• Overtime work required on weekends and weeknights (2-4 times/month during the semester).
• Light travel in and around Ottawa and the Greater Toronto Area is required. This fluctuates throughout the year.

Education and Experience:

The above is normally acquired through:
• Completion of a University pass degree. Graduation from a 1-year college program in Events or Project Management is considered an asset.
• Three years of related work experience in event support or management, hospitality, administration or marketing and communications preferably in an academic setting.

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements.