Events Assistant

Avanti Software Inc.; Burnaby; On-site; CAD 30,307 - 34,440; Full time

Benefits offered by this job

Extended health & dental

Pension plan

Vacation and leave

12 stat holidays

Fitness facility access

Job summary

BCITSA in Burnaby seeks an Events Assistant to support planning, delivery and promotion of student events across BCIT campuses. You will handle bookings, equipment, setup and volunteer coordination under the Event Manager.

We value 1–2 years of experience, photography and writing skills, and a proactive, inclusive approach. This is a hybrid role with flexible hours including some evenings and weekends to match event schedules.

Qualifications

• 1–2 years of relevant experience.
• Photography skills.
• Writing skills.
• Driver’s license.

Responsibilities

• Assist in planning and delivering student events.
• Coordinate room bookings, equipment, and setup.
• Coordinate volunteers across BCIT campuses.
• Liaise with catering and security services.
• Prepare and distribute event materials.
• Travel to specialty campuses for events.

Skills

Event planning

Logistics

Communication

Photography

Writing

Tools

MS Office Suite

Windows

Job description

Events Assistant

Reports to: Event Manager
Department: Events
Status: Full-Time, Temporary
Start & End Date: August 24, 2026 – May 28, 2027
Work Hours: Monday to Friday. This position requires flexibility to work evenings and weekends based on operational and event requirements.
Compensation: $22.10 – $25.10/hr. The salary range represents the minimum and maximum salary for the position. Employees are typically hired between the minimum and mid-point of the salary range.

About Us

The Student Association at BCIT is a leading non‑profit student‑led organization committed to enhancing student life through advocacy and providing student‑centered, responsive, and pro‑active services. Considered one of the leading student associations in the province, we live our mission and are student‑focused in all that we do. Students lead our organization and govern the affairs of the BCITSA. Our Board of Directors is composed of 12 elected Student Executives and Student Councilors from each of the different Schools at BCIT. BCITSA is committed to fostering a safe, inclusive, and equitable workplace culture that supports and promotes equity, respect, and accountability among employees and BCIT students. We strive to cultivate a community that recognizes equity and diversity as fundamental to achieving inclusive excellence in all our programs and services. Our values include:

• We recognize the talent and unique perspectives, including seen and unseen qualities, our employees bring to our culture.
• We expect our workplace culture to be one that is inclusive, respectful, fair, and safe for the diverse people within our organization to be their most authentic selves.
• We advocate for flexibility, adaptability, and creative solutions to best meet the needs of our employees.
• We foster a workplace where clear communication, transparency, and accountability are prioritized.

Why Work With Us

• Robust extended health, dental and life policies with a 50% co‑pay in year one and full employer payment after completion of year one.
• An Employee and Family Assistance program for you and your dependents.
• Matching Pension Plan Contributions of 6 % after one year of service.
• Generous vacation and leave options: 3 weeks to start plus paid time off during December closure.
• 12 paid statutory holidays a year.
• Free coffee and tea, and discounts at BCITSA food and retail locations.
• Free access to BCIT fitness facility.
• Everyone works towards enhancing student life.
• Hourly paid lunch.
• Hybrid position.

The Opportunity

The Events Assistant supports the Events department in planning, preparing, promoting, and delivering special events and programs for students. Reporting to the Event Manager, the role involves all aspects of event delivery including room bookings, equipment, set‑ups, tear‑downs, and volunteer coordination across all BCIT campuses. The Events Assistant incorporates BCITSA’s equity, diversity and inclusion values into their work and professional relationships.

What You Will Do

Event Execution

• Assist in the research, development, planning and implementation of student events.
• Assist engagement team with activities surrounding BCITSA events.
• Organise entertainment activities as required.
• Collaborate with the Engagement team to implement improvements to logistics processes.
• Liaise with event‑related services to ensure their timely delivery and execution, including catering and security.
• Represent BCITSA at various events including Habitat Pub parties, career fairs etc.
• Help collect information related to event programming through various means including internet, libraries, telephone, and personal interviews.
• Set‑up necessary equipment, including AV and internet access.
• Help set‑up and take down events, including chairs, tables, piping and draping, and all other aspects.
• Provide support for staff and Student Executives to deliver department‑specific events.
• Submit flyers, posters and other promotional materials to print and ensure distribution.
• Fulfill various day‑of event tasks (MC, welcome booth, ensuring satisfaction of vendors etc.).
• Assist with writing event descriptions.
• May travel to specialty campuses for events/attend evening events across campuses.

General Support

• Support event presenters in the set‑up of presentations and other required technology.
• Support Club members by providing access to equipment and demonstrating use of equipment.
• Supports Link Magazine as needed with web posting, distribution, writing, and proofreading.
• Supports Marketing & Communication as needed with photoshoots, content review, and other duties.
• Other duties as required.

About You

You are a proactive and energetic event support professional with 1–2 years of experience, skilled in planning, logistics, and communications. Comfortable with technology, photography, and writing, you thrive in fast‑paced, hands‑on environments, are physically capable of event tasks, and embrace BCITSA’s commitment to equity, diversity, and inclusion.

Education & Experience

• 1–2 years of relevant experience.
• Previous experience in writing or communication at a professional level.

Requirements

• Intermediate proficiency using Windows computers.
• Intermediate proficiency using MS Office Suite.
• Photography skills.
• Writing skills.
• A driver’s licence.

Knowledge & Abilities

• Must be able to lift up to 50 lbs.
• Must be able to be on their feet for long periods of time.

Our goal is to be inclusive, diverse, and representative of the communities where we work while creating an environment where every person can enjoy a successful career. This commitment applies to all candidates and employees regardless of race, ethnicity, citizenship, creed, place of origin, religion, sex, gender identity, gender expression, sexual orientation, family status, marital status, disability, age, and any other protected characteristic. Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People & Culture Team.

BCITSA respectfully acknowledges that the land on which BCIT’s main campuses are located is the traditional and unceded territory of the Coast Salish peoples, specifically the shared traditional territories of the S?l?ílw?ta?/Selilwitulh (Tsleil‑Waututh), S?wx_wú7mesh Úxwumixw (Squamish), and x? m??k??y?? m (Musqueam) First Nations.