Project Assistant

BC Assessment; Victoria; Hybrid; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Hybrid work options

Competitive benefits

Public Service Pension Plan

Job summary

BC Assessment in Victoria, BC is seeking a permanent Project Assistant to join the ITS Support Team at the Uptown office. This hybrid role requires in-office presence three days per week and offers a competitive salary within the CUPE schedule.

Reporting to the Lead Business Analyst, you will support project management, contract administration, budgeting and forecasting activities, and general ITS administration. A background in MS Office and SharePoint is essential.

Qualifications

• 1 year of experience providing project management support.
• 2 years of general administrative duties to senior management/executives.
• Experience with contract administration.
• Proficient in MS Word, Excel, PowerPoint and Outlook.
• SharePoint, Adobe Acrobat, MS Project and Visio preferred.

Responsibilities

• Creates purchase requests/POs and maintains contract documents.
• Process vendor and customer invoices and follow up as necessary.
• Assist in drafting agreements and client forms using templates.
• Track expenditures and maintain a log of invoices and project costs.
• Provide administrative support to project teams and management.
• Identify changes in timelines and resources presenting risks/opportunities.
• Assist the project manager with budgeting and financial reporting.
• Prepare status updates and distribute project communications.
• Design executive/stakeholder materials and training on tools.

Skills

Project management

Contract management

Vendor management

Communication

Analytical thinking

Time management

Education

Secondary school graduation

Project management courses

Tools

SharePoint

MS Project

Visio

Adobe Acrobat

MS Word

MS Excel

MS PowerPoint

Outlook

Job description

BC Assessment is currently looking for a permanent Project Assistant to join the ITS Support Team at the Uptown office in Victoria!

Location: Victoria, BC – Uptown

Hybrid Work: Minimum 3 days per week in office

Compensation: $59,991.92 - $70,482.19*

Competition Close Date: Thursday September 3, 2026 @ 11:59PM

*The compensation range above is based on the salary schedule outlined in the CUPE 1767 Collective Agreement. Successful candidates typically start at the minimum of the range (Step 1), with the opportunity to receive an increment after 12 months of service. An eligibility list for future vacancies may be established.

Who we are

As a Provincial Crown Corporation, our enduring purpose is to support communities through independent excellence in property assessments. Our people are the key to our success - they drive our business, bring our values to life and help build communities. We value BC and also, truly value our people. Learn about BC Assessment and what we do by watching this video!

Who you are

Reporting to the Lead Business Analyst, the Project Assistant provides support in areas such as project management, contract management, budget and forecasting activities and general ITS administration. We are looking for someone who is motivated and has excellent communication, analytical thinking, problem solving and time management skills. You are knowledgeable in contract, vendor and project management practices and eager to share your knowledge.

What you’ll get to do

• Creates purchase requests/purchase orders for contracts, maintaining a library of contract documents in accordance with BCA policies.
• Process vendor and customer invoices and follow up as necessary.
• Assist in drafting agreements and client forms using standard templates.
• Tracks expenditures by cost, maintaining a log of all invoices and financial status of each contract, with charges correctly allocated against each project.
• Provides administrative support to the project teams and management, including organizing meetings, maintaining project records, and information.
• Identifies changes in status, timelines, projections, and resources that present risks and opportunities through the continual review of the project plan and reports.
• Assisting the project manager with budgeting and filing financial reports.
• Writing and distributing project-related messages and status updates.
• Designs and produce executive/stakeholder presentations, informational brochures, public education material, or other promotional materials.
• Provides training on project administrative and software tools, templates, and procedures to other staff.
• Sets up and maintains SharePoint Online repositories.
• Recommends project administration standards and practices.

What you bring to the team

• Education: Secondary school graduation or equivalent. Completion of courses in project management such as an introductory course in project management.
• Experience: 1 year of experience providing project management support services.
• 2 years of experience providing general administrative related duties to senior management and/or executive.
• Experience with contract administration.
• Intermediate experience with MS Word, Excel, PowerPoint and Outlook.
• Preferred experience with SharePoint, Adobe Acrobat, MS Project, and Visio.

Note: An equivalent combination of education and experience may be considered.

Why you’ll love it here

We are proud to be recognized as one of BC’s Top Employers! We offer competitive benefits for our employees:

Competitive Benefits

• Work-life balance – 35-hour work weeks, hybrid work options and flexible work schedules.
• Public Service Pension Plan – one of the best in Canada, allowing you to plan for your future.
• Health and Wellness - generous extended health and dental benefits through Pacific Blue Cross and an Employee Assistance Program to help support our employees overall well-being.
• Career development – we want you to grow and learn with us! We provide ongoing learning, leadership development and career development scholarship program.

Location

Our office is located in Saanich, BC at Uptown which overlooks several shops and coffee shops and is walking distance to the Galloping Goose trail network. Our office also has secure bike storage and secure change rooms with lockers.

Our values include:

• We are here for each other
• We own our experience
• We are one team
• We are dedicated learners

We are committed to ensuring that reasonable accommodations are made available to everyone and not limited to those with any abilities or disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request.

If you require assistance or an accommodation, please contact us.

We acknowledge that many people have fluctuating access needs and that submitting job applications can be difficult. If there is anything in this job posting that is confusing or unclear, please let us know. We are happy to provide alternate forms to submit your application or respond to other access needs.

We welcome applications from anyone, including Indigenous Peoples, Black People, Members of Racialized Groups/Visible Minorities, Persons with Disabilities and People with Diverse Sexual Orientations and Gender Identities or Expressions.

In 2026, BC Assessment was recognized for the thirteenth time as one of BC’s Top Employers. We would love to have you on our team!