Events Assistant

Library Systems & Services, LLC; Beaumont; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic Events Assistant to support the execution of memorable events at a renowned museum. This full-time role involves coordinating logistics, client communication, and on-site support, ensuring every event surpasses expectations. The ideal candidate thrives in a fast-paced environment, possesses strong organizational skills, and is detail-oriented. Join a collaborative team dedicated to creating exceptional experiences for clients while enjoying a range of benefits including tuition reimbursement and medical coverage.

Benefits

Tuition Reimbursement

401(k) Plan

Employee Assistance Program

Employee Referral Bonus

Sick Leave

Vacation Leave

Holiday Pay

Medical, Dental, Vision

Qualifications

• 3+ years of experience in event planning or customer-facing roles.
• Strong organizational and multitasking skills.

Responsibilities

• Assist with planning and executing events, ensuring high standards.
• Coordinate logistics, timelines, and vendor arrangements.

Skills

Event Planning

Customer Service

Communication Skills

Organizational Skills

Multitasking

Job description

Join to apply for the Events Assistant role at Library Systems & Services, LLC

3 days ago Be among the first 25 applicants

Join to apply for the Events Assistant role at Library Systems & Services, LLC

Description

Library Systems & Services is excited to announce an opening for a full-time Events Assistant at the Edward Dean Museum in Cherry Valley, CA.

This position plays a vital role in assisting the team with the efficient and effective execution of events at the Edward Dean Museum. Under the direct supervision of the Event Operations Manager, this role involves client communication, logistics, coordination, and on-site event support to ensure a seamless experience for clients. The ideal candidate is organized, energetic, and thrives in a fast-paced, hands-on environment.

If you enjoy supporting events from behind the scenes and helping create memorable experiences, this could be the perfect role for you.

Employment Type: Non-Exempt (Hourly), Full-Time

Hours per week: 40

Hourly Pay Rate: $16.50

Location: On-site - Edward Dean Museum (Cherry Valley, CA)

Key Responsibilities:

1. Assist with the planning and execution of events, ensuring each surpasses expectations.
2. Assist with administrative tasks related to booking EDM events, including documenting details, preparing paperwork, and coordinating supplies.
3. Collaborate with the Event Operations Manager to align event objectives with the museum's mission and goals.
4. Document all event details and prepare necessary paperwork.
5. Coordinate logistics, timelines, and vendor arrangements, and communicate event specifics to the Events and Operations Manager.
6. Initiate contact with clients after booking and cultivate relationships through communication.
7. Meet with clients planning special events, documenting requirements.
8. Create engaging content for social media platforms, showcasing events and venue features.
9. Assist with the venue's online presence, respond to inquiries, and engage with potential clients.
10. Help clients create event timelines and floor plans.
11. Conduct venue tours for prospective clients.
12. Address customer complaints proactively and report them.
13. Ensure adherence to county regulations and event contracts.

Requirements:

1. 3+ years of experience in event planning, catering, or customer-facing roles.
2. Strong organizational and multitasking skills.
3. Excellent interpersonal and communication skills.
4. Detail-oriented with high standards of quality.
5. Flexible scheduling, including evenings, weekends, and holidays.
6. Reliable attendance.
7. Ability to work collaboratively in a team.

Benefits:

• Tuition Reimbursement
• 401(k) Plan
• Employee Assistance Program
• Employee Referral Bonus
• Sick Leave
• Vacation Leave
• Holiday Pay
• Medical, Dental, Vision

Physical Requirements:

• Frequent movement within the location.
• Lifting up to 25 pounds regularly, up to 50 pounds occasionally.
• Work in confined spaces.
• Walking, bending, reaching, climbing.

EEO Statement:

The company is an equal opportunity employer, celebrating diversity and does not discriminate based on race, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other protected characteristics.