Event Sales Coordinator (3-Month Temp)

Hyatt Regency; Vancouver; On-site; CAD 79,901,000 - 91,473,000; Full time

Job summary

Hyatt Regency Vancouver is seeking a dynamic and organized professional to join the Events Team as Event Sales Coordinator for a three-month temporary term. This role supports the successful delivery of high-quality meetings and events while creating exceptional experience for clients and guests.

The Event Sales Coordinator works closely with Event Sales Managers, handling contract reviews, client inquiries, and account servicing, while coordinating banquet food, beverage and setup requirements

Qualifications

• Degree in Hospitality or related field, or equivalent experience.
• Hotel/events background is preferred.
• Event planning experience is an asset.
• Ability to work flexible shifts, including weekends.

Responsibilities

• Deliver seamless event service from planning to post-event follow-up.
• Support Event Sales Managers with contract negotiations and inquiries.
• Coordinate banquet food, beverage and setup requirements for flawless execution.
• Translate client needs into menus, agendas and service plans.
• Lead site inspections and participate in event and staff meetings.

Skills

Customer service

Communication

Organizational skills

Multitasking

Education

Degree in Hospitality

Tools

Microsoft Office

Event management software

Job description

Summary

Hyatt Regency Vancouver is seeking a dynamic and organized professional to join the

Organization- Hyatt Regency Vancouver

Summary

Hyatt Regency Vancouver is seeking a dynamic and organized professional to join the Events Team asEvent Sales Coordinator for a three-month temporary term . This role supports the successful delivery of high-quality meetings and events while creating exceptional experience for clients and guests.

Hourly Wage: $30.00 per hour

The Event Sales Coordinator plays a key role in delivering seamless events from initial planning through post-event follow-up. Working closely with Event Sales Managers, this position supports contract negotiations and account servicing while coordinating banquet food, beverage and setup requirements, menu planning, agendas, hotel meeting services, hospitality amenities, VIP requests and small bookings. The role also includes contract review, cross-functional communication with hotel teams, site inspections, and participation in or leadership of event and staff meetings to ensure exceptional service and successful event execution.

DUTIES INCLUDE BUT NOT LIMITED TO

• Deliver seamless event service from initial planning through post-event follow-up.
• Support Event Sales Managers with contract negotiations, client inquiries and account servicing.
• Coordinate banquet food, beverage and event setup requirements to ensure flawless execution.
• Translate client needs into detailed menus, agendas and hotel meeting service plans.
• Arrange hospitality amenities, special VIP requests and small bookings with precision and care.
• Review event contracts and ensure all requirements are accurately communicated to the appropriate hotel teams.
• Coordinate communication before, during and after each event to maintain a consistently high level of service.
• Support and host site inspections that showcase the hotel’s event capabilities.
• Participate in and lead event meetings and internal meetings, ensuring clear updates, alignment and follow-through.

About Hyatt Regency

Being part of our Hyatt Regency Vancouver family means always having space to be you. We are passionate about diversity, equity and inclusion. Our teams are a mosaic of cultures, ethnicities, genders, ages, abilities and identities. We constantly strive to reflect the world we care for with teams that achieve and grow together. Be a part of something bigger. Enjoy life every day. Make a difference in the lives of those around you. Love where you work. Join a family that values respect, integrity, humility, empathy, creativity and fun, your perfect opportunity. At Hyatt, diversity, equity and inclusion are at the core of our purpose, to care for people so they can be their best.

In the spirit of respect, reciprocity and truth, we gratefully honor and acknowledge that the lands on which we have the privilege to live and work are part of the traditional, ancestral, and unceded territory of the Coast Salish Peoples (xʷməθkʷəy̓əm (Musqueam), skwxwú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations). Finally, we acknowledge all Nations – Indigenous and non – who live, work and play on this land, and who honor and celebrate this territory. This sacred gathering place provides us with an opportunity to engage in and demonstrate leadership on reconciliation.

We welcome colleagues and guests from all over the world and we know that bringing diverse perspectives and underrepresented voices into the conversation strengthens our organization. There is no room for racism, discrimination or hatred of any kind at Hyatt Hotels.

Visa Requirements

Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.

Qualifications

• Degree in Hospitality or a related field, or equivalent experience, preferred
• Previous hotel experience is preferred
• Event planning experience is considered an asset
• Must be available to work various shifts to accommodate business demands, including occasional early mornings, evenings, and/or weekends
• Excellent written and verbal communication skills, with strong interpersonal abilities
• Knowledge of a second language is an asset.
• A true desire to support and satisfy the needs of others in a fast-paced environment
• Proven ability to prioritize projects, manage multiple tasks and meet deadlines
• Proficiency in Microsoft Office and general computer office systems is required
• Highly organized, detail-oriented and committed to delivering exceptional customer service
• Must be friendly, passionate, professional and collaborative team player
• Ability to build and maintain positive working relationships with guests, groups, colleagues, leaders, vendors, and partners across departments
• Must be legally entitled to work in Canada