Event Production Coordinator

Ottawa Sports and Entertainment Group (OSEG); Ottawa; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading company in sports and entertainment is seeking an Event Production Coordinator to manage event planning and execution at TD Place, ensuring logistical success and compliance with regulations. The ideal candidate will hold a post-secondary degree and possess 3-5 years of event production experience, along with strong organizational and communication skills. This role offers an exciting opportunity within a dynamic environment committed to community engagement and diversity.

Qualifications

• Completion of post-secondary degree or diploma in event management, or a related field.
• 3-5 years of progressive experience in event production.
• Bilingual in English and French is an asset.

Responsibilities

• Coordinate and obtain proper municipal licenses and event permits.
• Administer and oversee contracts to ensure compliance of terms, schedules, and deliverables.
• Assist with and contribute to completion of pre and post show notes and financial reporting.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Resourcefulness

Education

Post-secondary degree or diploma in event management

Tools

AutoCAD

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Reporting to the Senior Manager, Events & Operations, the Event Production Coordinator works with both internal and external stakeholders to assist with the planning and implementation of all events at TD Place or events that are operated by OSEG are executed. This position is best suited for someone who has a proven ability to coordinate the various aspects of a broad range of events from administrative details, through to and including event execution.

What You’ll Do

• Coordinate and obtain proper municipal licenses and event permits;
• Administer and oversee contracts to ensure compliance of terms, schedules, and deliverables;
• Create detailed and comprehensive operations and logistics information materials;
• Identify and overcome logistical challenges by recommending creative and innovative solutions;
• Participate and lead facility preparation to meet requirements of upcoming events;
• Assist with and contribute to the completion of pre and post show notes and financial reporting (P&L’s, estimates, settlements, etc.);
• Ensure process and check lists are in place and followed;
• Establish working relationships and liaise with internal and external clients to ensure all needs are met and expectations are exceeded.
  
  

What’s Needed

• Completion of post-secondary degree or diploma in event management, or a related field;
• 3-5 years of progressive experience in event production;
• Strong work ethic and positive attitude, with the ability and desire to work as part of a multifunctional team;
• High degree of resourcefulness, a proactive nature, great attention to detail, and adaptability;
• Excellent organizational skills, time management, and prioritizing skills;
• Great written and verbal communication skills;
• Must be willing and able to work evenings, weekends, and holidays (based on event calendar);
• Advanced computer skills including Microsoft Word, Excel, Outlook, and PowerPoint;
• Ability to work under pressure and provide excellent client care to both internal and external clients;
• Working knowledge of AutoCAD or a similar computer graphic software program is an asset;
• Bilingual in English in French is an asset.
  
  

What’s In It For You

Located at Lansdowne Park, the TD Place is part of the Ottawa Sports and Entertainment Group (OSEG) of companies, and is the largest and most varied sports and entertainment complex in the city. We operate the Ottawa REDBLACKs and Ottawa 67’s, and host live entertainment events and other professional sports tenants including the Ottawa Blackjacks, Atlético Ottawa, Ottawa Charge and Ottawa Rapid. OSEG and its related Foundation were founded on the vision of its partners - a vision to create year-round world-class guest experiences and give back to the Ottawa community.

TD Place is an advocate for equity, diversity, and inclusion and invites and encourages all candidates to apply for this role, including women, Indigenous peoples, members of racialized communities, persons with disabilities and persons of minority sexual orientations and gender identities. Additionally, we are happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation to participate in the hiring process, please contact us to make your needs known in advance.

Please note this role will require interacting with the public, including in crowded spaces. TD Place, as one of Canada's Safest Employers, is committed to providing a safe and enjoyable experience for all employees and guests. We encourage all of our employees to receive a full dose of available COVID-19 vaccinations and may require full vaccination in support of future health authority recommendations.

We acknowledge the time and effort that is required to apply and thank all applicants for their interest. Depending on volume, we may only be able to respond to those who demonstrate within their application that they meet the requirements of the role.

Interested? Please visit: https://www.tdplace.ca/careers/ for more information.