Event Coordinator

FP Inc.; Toronto; Hybrid; CAD 30,000 - 34,000; Full time

Job summary

FP Inc. is seeking a Project Coordinator for a hybrid role based in Downtown Toronto. The position focuses on coordinating event logistics across project teams, business lines, and vendors for a three-month engagement.

The role requires 1–2 years of event support experience, post-secondary education, and strong communication. French/Spanish or registration platform experience are assets. Compensation is $22–$25 per hour, with a progressive workplace that welcomes diverse candidates.

Qualifications

• 1-2 years of experience in supporting events.
• Experience building registration activities for large organizations.
• Strong communication and organizational skills.

Responsibilities

• Collaborate with project teams to ensure delivery of event logistics.
• Interact across project teams, with business lines, and vendor contacts.
• Create and manage event workback schedules.
• Support the development of presentation materials.
• Communicate meeting information clearly to clients and participants.
• Collect post-project expense reporting and reconciliation.
• Coordinate purchase and shipment of event supplies and promotional items.
• Organize event collateral such as name badges and briefs.
• Assist with on-site event setup, execution and teardown.

Skills

Event coordination

Communication

Time management

Education

Post-secondary degree or diploma

Tools

Event registration platforms

Job description

JOB DESCRIPTION

Location: Hybrid | Downtown, Toronto

Duration: 3 Monthswith a high likelihood of extension

Our client, a leading financial institution in Downtown Toronto, is looking for a Project Coordinator to interact across project teams, with business lines, and vendor contacts. The successful candidate will have the opportunity to work with one of the Top 5 Banks in Canada.

Typical Day in the role:

• Collaborate with the project teams to ensure the delivery of event logistics.
• Interact across project teams, with business lines, and vendor contacts.
• Create and manage event workback schedules.
• Support the development of presentation materials.
• Consistently provide complete and timely communication of meeting information to and from clients, project team, and meeting participants
• Help to collect post-project expense reporting and reconciliation
• Intermittently coordinate the purchase and shipment of event supplies and promotional items.
• Ordering and organizing event collateral, including name badges, table cards, event briefs, etc.
• Occasionally assisting with event setup, on-site execution, and tear down.

Must Have Skills:

• 1-2 years of experience in supporting events and building registration activities for large organizations

Nice-To-Have Skills:

• Communicating in French and/or Spanish is an asset.
• Experience using event registration platforms, an asset.

Soft Skills Required:

• Effective communication, teamwork and relationship-building abilities.
• Detail-oriented with exceptional organizational skills.

Education:

• Post-secondary degree or diploma.

FP Inc. is committed to creating an inclusive environment where all team members and clients feel like they belong. In accordance with the requirements set out in the Employment Standards Act, FP Inc. hereby declares that AI is utilized in the screening process for this position. The hourly compensation range for this role is $22/hr -$25/hr. We seek applicants with a wide range of abilities, and we provide an accessible candidate experience. We advocate for you and welcome anyone regardless of race, colour, religion, national origin, sex, physical or mental disability, or age.