Event Coordinator

CHEO Foundation; Ottawa; On-site; CAD 50,000 - 56,000; Full time

Job summary

The CHEO Foundation is seeking an Event Coordinator to support day-to-day operations for events. This full-time role requires excellent project management and communication skills to handle participant and donor support, data management, and event logistics. Join a leading organization dedicated to improving pediatric healthcare, with opportunities for professional growth and an inclusive workplace culture.

Benefits

Extended Healthcare Benefits

Defined Benefit Pension (HOOPP)

Flexible Schedules

Onsite Fitness Centre

Learning Opportunities

Wellness Programs

Qualifications

• Minimum of five years of experience in event coordination.
• Strong project management skills capable of managing multiple initiatives.
• Bilingualism is an asset.

Responsibilities

• Provide solutions to event-related enquiries from participants and donors.
• Organize meetings and take minutes.
• Maintain data quality in Raiser’s Edge and Asana.

Skills

Project Management

Communication

Problem Solving

Attention to Detail

Tools

Raiser's Edge

CRM software

Job description

• Type of position: full-time, permanent
• Salary range: $50,000 to $56,000

Application Deadline:

About the CHEO Foundation

CHEO Foundation is the philanthropic arm of CHEO, CHEO Research Institute and Roger Neilson Children’s Hospice. For 50 years, the CHEO Foundation has been the link between these respected institutions and the generous community that financially sustains them. CHEO Foundation staff are inspired by donors, and the community, who support pediatric healthcare, cutting-edge research and essential services to ensure children and youth can live their best lives. We are proud to put the interests of kids at the forefront of our decisions and we are intentional in everything we do. We improve by learning from experiences and by being accountable for our outcomes. We take care of ourselves and each other, embrace equity, diversity, inclusivity and indigeneity, and celebrate success as a team.

• Extended Healthcare Benefits
• Defined Benefit Pension (HOOPP)
• Making a Difference in the Lives of Children/Youth
• Competitive Wages
• Flexible Schedules
• Onsite Fitness Centre
• Learning Opportunities
• Inclusive Culture
• Wellness Programs

CHEO's Equal Opportunity Employer Statement

The CHEO Foundation is an equal opportunity employer and we are committed to practices that support Equity, Diversity, Inclusion and Indigeneity.

About the Role

Reporting to the Director, Lotteries and Events, the Event Coordinator plays a key support role, responsible for ensuring smooth day-to-day operations, participant, donor and team support. This position will handle a variety of tasks such as managing event-related enquiries, organizing meetings, data entry, maintaining files and supporting event logistics leading up to and during event day.

About You

You are a great communicator who is a self-starter, highly organized and has great attention to detail. You are able to successfully juggle multiple projects and reprioritize as needed. You are a problem solver, have great intuition and are able to meet deadlines. You are a team player who thrives in a busy, fast-paced environment and have a positive attitude. The Event Coordinator will manage multiple tasks while upholding the CHEO Foundation brand.

Primary Responsibilities

• Participant and Donor Support
  • Provide solutions to calls and emails relating to events and lotteries.
  • Participant registration support for events and customer service.
  • Providing tax receipts and acknowledgement receipts as needed.
  • Assist with prize distribution for lotteries and events.
  • Support stewardship of event participants (events, phone calls, thank you letters, etc.)
  • Other duties as needed.
• Team support
  • Organize meetings and take meeting minutes as required.
  • Support the purchase and sourcing of event materials.
  • Other duties as needed.
• Data management, Finance & Reporting
  • Maintain data quality and integrity in Raiser’s Edge and Asana. Input data as required.
  • List pulls and ongoing reporting as needed.
  • Creating purchase orders.
  • Ensure purchase order and invoice tracking is maintained and up to date in budget documents.
• Event support, onsite
  • Support event planning and execution.
  • Preparing materials, stocking tent supplies.

Qualifications

• Minimum of five years of experience in event coordination and support.
• Strong project management skills with the ability to manage multiple initiatives simultaneously.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency in CRM software and donor database management; experience with Raiser’s Edge is an asset.
• Valid driver’s license and access to a vehicle.
• Bilingualism is an asset.

Application Process

While there is no set closing date, we recommend applying at your earliest convenience to be considered in the early stages of the selection process. Our focus is on finding the best candidate, and we will keep the position open until we identify the ideal match.

Please send your resume with a cover letter to [e-mail] with the position title in the subject line. Although we appreciate the interest of all candidates, only candidates invited for interviews will be contacted. No phone calls please.

The CHEO Foundation is an equal opportunity employer. Should you require any accommodations during the application process please notify Human Resources as per the Accessibility for Ontarians with Disabilities Act.