Event Coordinator

Havens Alliance Group - Executive & Technology Talent Solutions; Halifax; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Event Coordinator to join their dynamic Event Management team. This role involves supporting the planning and execution of various events, ensuring operational excellence and client satisfaction. The ideal candidate will possess strong organizational skills and a passion for creating memorable experiences. With a focus on teamwork and continuous improvement, this is an exciting opportunity to contribute to a vibrant community hub while developing your career in event management. Join a team that values diversity and encourages professional growth in a supportive environment.

Benefits

3 weeks of vacation

Sick and personal days

Employee and Family Assistance Program

Medical & Dental benefits

Short and Long Term Disability

Participation in Pension Plan

Paid holidays

Discounted transit bus pass

Discounted gym membership

Qualifications

• 2+ years of experience in event coordination or hospitality role.
• Strong verbal and written communication skills in English.

Responsibilities

• Support pre-event planning and on-site execution of events.
• Manage event details and maintain documentation for seamless execution.

Skills

Event Coordination

Customer Service

Communication Skills

Planning and Organization

Education

High School Diploma

Industry Certification in Event Planning

Tools

Event Management Systems

Job description

THE ORGANIZATION:

At Events East Group, we proudly manage and operate the Halifax Convention Centre, Scotiabank Centre and Scotiabank Centre Box Office. Our people and our community make us the favoured event destination for our guests. Whether we're attracting large delegations or hosting an elite group of athletes for an international competition, we are a catalyst for new opportunities and connections between Nova Scotia and the world.

Designed to meet the needs of multiple events, Nova Scotia's Halifax Convention Centre offers over 120,000 square feet of flexible event space in the heart of downtown. The Halifax Convention Centre is part of the Nova Centre, a million-square-foot, mixed-use development that includes a hotel, office towers, and retail space. It is the largest integrated development project in the province's history.

The Scotiabank Centre, managed by Events East Group, is the largest multipurpose facility in Atlantic Canada, serving as the region's premier venue for major entertainment and sporting events and the nucleus of major event activity in Nova Scotia. Having hosted the world's top performers, homegrown talent, best in class athletes and many performers in between, Scotiabank Centre has been a source for community vibrancy and pride for over 45 years. With a seating capacity of more than 10,000 and the versatility to accommodate a range of events, Scotiabank Centre hosts close to 500,000 attendees each year and is home to the Halifax Mooseheads, Halifax Thunderbirds Lacrosse and the Royal Nova Scotia International Tattoo.

THE POSITION:

The Halifax Convention Centre and Scotiabank Centre managed by Events East Group is now inviting applications for the position of Event Coordinator with our Event Management team.

Reporting to the Senior Manager, Event Operations, the Event Coordinator (EC) is a key contributor to the success of meetings, conventions, and live events at Halifax Convention Centre and Scotiabank Centre.

The Event Coordinator supports both the Event Management Team and our customers through every stage of the event journey-from planning and preparation to on-site execution. With a focus on service excellence, operational accuracy, and strong client relationships, the EC plays a hands-on role in delivering unforgettable event experiences. Key responsibilities include supporting pre-event planning, maintaining detailed event documentation, coordinating event logistics on-site, and ensuring adherence to event management standards across both venues.

In addition to supporting event delivery, the EC may also be assigned direct management of select meetings and smaller events, based upon scope and complexity.

This salaried position operates within both Halifax Convention Centre and Scotiabank Centre.

THE DUTIES AND RESPONSIBILITIES:

Operations:

• Support Event Management Team by:
  • Participate in effective pre-event planning.
  • Accurately manage event changes and updates.
  • Oversee seamless, efficient on-site event execution.
• Lead assigned events independently, including:
  • Smaller meetings and food and beverage events.
  • Add-on meetings or orders for major conventions, conferences and events.
  • Internal organizational meetings and events.
• Cultivate positive, professional relationships with industry partners, suppliers, hoteliers, and event planners.
• Other duties as assigned.

Administration:

• Support Event Management Team by:
  • Ensuring the timely and accurate input of event details into event management systems while upholding event management system programming standards.
  • Capturing and maintaining clear, detailed meeting notes and event change records to support seamless event execution.
  • Managing and submitting invoices to customers and proactively monitoring payment receipt.
  • Overseeing the collection of proof of event insurance by initiating customer requests, following up as needed, and tracking documentation to ensure compliance.
• Support continuous improvement by identifying opportunities to enhance event system processes and administrative workflows.

Training & Development:

• Commit to continuous learning by actively engaging in team training, professional development, and service excellence initiatives.

Health & Safety:

• Report all safety hazards to the direct supervisor as soon as is reasonably possible. Take action to correct the safety hazard if possible and reasonable.
• Report all incidents and near misses to the direct supervisor as soon as is reasonably possible. Participate fully in the incident and near miss investigation procedure.
• Create, promote, and follow all departmental standards and guidelines, job procedures, and equipment operation protocols to continuously ensure the safety of oneself, team members, and clients.
• Wear, use, and ensure the appropriate use of Personal Protective Equipment (PPE) as required, report any issues or violations within the team or onsite to the direct supervisor.
• Report any damaged PPE to the direct supervisor, promptly.

THE PERKS AND BENEFITS:

• 3 weeks of vacation starting
• Sick and personal days
• Employee and Family Assistance Program (EFAP) available through Telus Health
  • Discounts
  • Free counselling services
  • Resources available for personal life needs
• Medical & Dental benefits through Medavie BlueCross as soon as you start!
• Short Term Illness (STI) and Long Term Disability (LTD)
• Participation in the Province of Nova Scotia Public Service Superannuation Plan
• 13 paid holidays or Time in Lieu for working on the holiday
• Paid bereavement leave
• Discounted transit bus pass through SmartTrip
• Discounted gym membership at Goodlife Fitness

THE PROFESSIONAL REQUIREMENTS:

Education & Experience:

• High school diploma or equivalent secondary education.
  • Recognized industry certification in event planning or hospitality is considered an asset.
• 2+ years of experience in event coordination, meeting management, or a comparable customer service or hospitality role.
• Strong verbal and written communication skills in English.

Physical Demands:

• Must be available to work varying shifts, including mornings, days, evenings past midnight, weekends, and holidays.
  • Shifts can be up to 12 hours in length.
• This position will frequently operate within Halifax Convention Centre and Scotiabank Centre during live events. The following environmental conditions are present during these times:
  • Loud noise from events and guests,
  • A large number of people to navigate through
  • Moderate to loud noise levels and regular foot traffic
  • Temperature-controlled indoor environment.
  • Overhead fluorescent lighting.
• Though this position will have administrative duties, the majority of time will be spent walking through the building(s) and standing for extended periods of time.

Events East is committed to a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities, Indigenous persons, and persons from the 2SLGBTQIA+ community. We encourage applicants to self-identify.

During the recruitment process, applicants have the right to request an accommodation. Any applicant invited to participate in testing or an interview and who requires an accommodation should discuss their needs, in confidence, with the Recruiter when selected.

TO APPLY: Apply via Career Beacon.

APPLICATION DEADLINE: Applications will be reviewed as they are received until the position is filled.

We thank all applicants for their interest, however only those selected for an interview will be contacted.

For further information, please visit our website atwww.eventseast.com