Entry - Level Project Coordinator

Ramudden Global; Whitchurch-Stouffville; On-site; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Extended health

Dental coverage

Vision coverage

Wellbeing

Retirement Savings

Professional Development

Company events

Paid time off

Job summary

Powell Contracting, a division of Ramudden Global North America, seeks a Project Coordinator to manage short-term projects from concept to completion, ensuring safety, timely delivery and accurate documentation. You will work with operations, foremen and clients to plan resources, resolve challenges and keep projects moving forward in a fast-paced environment.

Ideal candidates bring post-secondary construction management education and 1–2 years of coordinating experience, with strong

Qualifications

• Post-secondary education in Construction Management or related field.
• 1–2 years’ experience coordinating projects, accounts, operations or service delivery.
• Experience managing multiple projects in a fast-paced environment is required.
• Experience with estimating, budgeting or bid support is an asset.
• Exposure to site operations or construction environments is an asset.
• Sales, real estate or client-facing coordination background is desirable.
• Strong organizational and time management skills and proactive mindset.
• Proficiency in Microsoft Office; Jonas or similar systems is an asset.

Responsibilities

• Develop cost estimates and prepare quotations for inquiries.
• Conduct site reviews for constructability, safety risks, and requirements.
• Attend site meetings with clients, contractors and stakeholders.
• Prepare job packages for scheduling and mobilization.
• Coordinate activities with operations and resources.
• Submit utility locate requests and maintain valid locates.
• Maintain communication with foremen pre- and post-handoff.
• Identify and troubleshoot on-site issues with the Project Manager.

Skills

Cost estimation

Site coordination

Stakeholder management

Scheduling

Organizational skills

Communication

Problem solving

MS Office

Driver's license

Education

Post-secondary education in Construction Management

Project Management or related field

Tools

Jonas

Job description

Powell Contracting, a division of Ramudden Global North America, was established in 1967. With over 50 years' experience, we are the industry leader in providing Ontario with the supply and installation of temporary concrete barriers, noise barriers, crash cushions, guide rails, ground mount signs, overhead signs, and sign structures. Our integrated solutions and project delivery strategies improve project timelines and processes, generating increased capabilities for projects including outfitting highways, transit systems, airports, and municipal contracts.

At Powell Contracting, you’ll join people who are passionate about safety, driven to innovate, and dedicated to continuous learning and growth. Together, we’re building a culture where contributions are recognized, voices are heard, and every individual can make an impact.

JOB SUMMARY

Reporting to the Manager, Special Projects, the Project Coordinator plays a key role in delivering a high volume of short-term projects safely, efficiently, and on schedule. This role combines estimating, coordination, and problem-solving to ensure projects are planned effectively and executed successfully in the field.

The Project Coordinator works closely with operations teams, foremen, and project stakeholders to plan resources, manage documentation, resolve site challenges, and keep projects moving forward. This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and seeing projects move from concept to completion.

KEY RESPONSIBILITIES

• Develop cost estimates and prepare quotations in response to incoming project inquiries.
• Conduct site reviews to identify constructability considerations, safety risks, and operational requirements.
• Attend and contribute to site meetings with clients, contractors, and other stakeholders as required.
• Prepare job packages and documentation required for project scheduling and mobilization.
• Coordinate project activities with operations teams and internal and external resources.
• Submit utility locate requests and ensure all locates remain valid prior to scheduling work.
• Maintain regular communication with Foremen before and after project handoff to ensure alignment and successful execution.
• Identify and troubleshoot on-site issues, working closely with the Project Manager to resolve challenges and maintain project timelines.
• Communicate incidents, risks, or delays promptly to the Project Manager to support effective decision-making.
• Develop and maintain short- and long-term forecasts to ensure appropriate resources are allocated.
• Maintain accurate and organized project documentation, including project folders, correspondence, and site photos.
• Coordinate and manage multiple short-term projects simultaneously while maintaining quality and efficiency.
• Perform additional duties as required to support project delivery and operational needs.

QUALIFICATIONS

• Post-secondary education in Construction Management, Project Management, Business Administration, Real Estate or a related field
• One (1) to two (2) years' experience coordinating projects, client accounts, operations, sales activities or service delivery with an understanding of project lifecycles and stakeholder management
• Demonstrated experience managing multiple concurrent projects, clients or priorities in a fast-paced environment
• Experience with estimating, budgeting, project costing, or bid support, is considered an asset
• Exposure to site operations, construction projects, property management or other operational environments is considered an asset.
• A background in sales real estate, customer service, account management or client-facing coordination roles is highly desirable
• Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment
• Effective communication and collaboration skills, with a proactive, solutions-focused mindset
• Ability to adapt and thrive in a dynamic, evolving work environment
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with Jonas or similar construction systems is an asset
• Valid Class G driver’s license with a clean driving record

BENEFITS

• Extended health, dental, vision and wellbeing
• Employee Assistance Program
• Retirement Savings programs
• Daily lunch subsidy
• Professional Development Program
• Company events
• Paid time off

OUR CULTURE

At Powell Contracting, we are proud to be an equal opportunity employer and are committed to fostering an inclusive organizational culture where everyone can thrive.

We celebrate diversity and are dedicated to creating an environment in which all team members feel respected, supported, and empowered to succeed.

We welcome applicants of all backgrounds, identities, and experiences, and provide equal access to opportunities for growth, wellness, and professional development.

We are committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner, in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation.

We believe that a diverse, inclusive, and accessible workforce strengthens our culture, drives innovation, and helps us better serve the communities in which we operate. Your unique perspective matters here, together, we create a safer, stronger, and more collaborative workplace.