Entry - Level Project Coordinator

Direct Traffic Management Inc.; Whitchurch-Stouffville; On-site; CAD 55,000 - 78,000; Full time

Benefits offered by this job

Extended health benefits

Dental & vision coverage

Employee Assistance Program

Retirement savings plan

Daily lunch subsidy

Professional development opportunities

Company events

Paid time off

Job summary

Powell Contracting, a division of Ramudden Global North America, is seeking a Project Coordinator to support a high volume of short-term projects with a focus on safety and efficiency. You will coordinate resources, prepare estimates, and manage documentation to move projects from concept to completion.

The role requires organization, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Post-secondary education in Construction Management, Project Management, Business Administration, Real Estate or related field.
• 1–2 years' experience coordinating projects, client accounts, operations, or service delivery.
• Experience managing multiple concurrent projects in a fast-paced environment.
• Proficiency in Microsoft Office; Jonas or similar construction systems is an asset.

Responsibilities

• Develop cost estimates and prepare quotations in response to project inquiries.
• Conduct site reviews to identify constructability, safety risks, and requirements.
• Attend site meetings with clients, contractors, and stakeholders.
• Prepare job packages and documentation for scheduling and mobilization.
• Coordinate project activities with operations teams and resources.
• Maintain accurate project documentation and progress tracking.

Skills

Experience coordinating projects

Multitasking in fast-paced environment

Effective communication

Team collaboration

Driver's license

Education

Post-secondary education in Construction/PM/Business

Tools

Microsoft Office

Jonas construction system (asset)

Job description

Powell Contracting, a division of Ramudden Global North America, was established in 1967. With over 50 years' experience, we are the industry leader in providing Ontario with the supply and installation of temporary concrete barriers, noise barriers, crash cushions, guide rails, ground mount signs, overhead signs, and sign structures. Our integrated solutions and project delivery strategies improve project timelines and processes, generating increased capabilities for projects including outfitting highways, transit systems, airports, and municipal contracts.

At Powell Contracting, you’ll join people who are passionate about safety, driven to innovate, and dedicated to continuous learning and growth. Together, we’re building a culture where contributions are recognized, voices are heard, and every individual can make an impact.

JOB SUMMARY

Reporting to the Manager, Special Projects, the Project Coordinator plays a key role in delivering a high volume of short-term projects safely, efficiently, and on schedule. This role combines estimating, coordination, and problem-solving to ensure projects are planned effectively and executed successfully in the field.

The Project Coordinator works closely with operations teams, foremen, and project stakeholders to plan resources, manage documentation, resolve site challenges, and keep projects moving forward. This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and seeing projects move from concept to completion.

KEY RESPONSIBILITIES

• Develop cost estimates and prepare quotations in response to incoming project inquiries.
• Conduct site reviews to identify constructability considerations, safety risks, and operational requirements.
• Attend and contribute to site meetings with clients, contractors, and other stakeholders as required.
• Prepare job packages and documentation required for project scheduling and mobilization.
• Coordinate project activities with operations teams and internal and external resources.
• Submit utility locate requests and ensure all locates remain valid prior to scheduling work.
• Maintain regular communication with Foremen before and after project handoff to ensure alignment and successful execution.
• Identify and troubleshoot on-site issues, working closely with the Project Manager to resolve challenges and maintain project timelines.
• Communicate incidents, risks, or delays promptly to the Project Manager to support effective decision-making.
• Develop and maintain short- and long-term forecasts to ensure appropriate resources are allocated.
• Maintain accurate and organized project documentation, including project folders, correspondence, and site photos.
• Coordinate and manage multiple short-term projects simultaneously while maintaining quality and efficiency.
• Perform additional duties as required to support project delivery and operational needs.

QUALIFICATIONS

• Post-secondary education in Construction Management, Project Management, Business Administration, Real Estate or a related field
• One (1) to two (2) years' experience coordinating projects, client accounts, operations, sales activities or service delivery with an understanding of project lifecycles and stakeholder management
• Demonstrated experience managing multiple concurrent projects, clients or priorities in a fast-paced environment
• Experience with estimating, budgeting, project costing, or bid support, is considered an asset
• Exposure to site operations, construction projects, property management or other operational environments is considered an asset.
• A background in sales real estate, customer service, account management or client-facing coordination roles is highly desirable
• Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment
• Effective communication and collaboration skills, with a proactive, solutions-focused mindset
• Ability to adapt and thrive in a dynamic, evolving work environment
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with Jonas or similar construction systems is an asset
• Valid Class G driver’s license with a clean driving record

BENEFITS

• Extended health, dental, vision and wellbeing
• Employee Assistance Program
• Retirement Savings programs
• Daily lunch subsidy
• Professional Development Program
• Company events
• Paid time off

OUR CULTURE

At Powell Contracting, we are proud to be an equal opportunity employer and are committed to fostering an inclusive organizational culture where everyone can thrive. We celebrate diversity and are dedicated to creating an environment in which all team members feel respected, supported, and empowered to succeed. We welcome applicants of all backgrounds, identities, and experiences, and provide equal access to opportunities for growth, wellness, and professional development. We are committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner, in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation.

We believe that a diverse, inclusive, and accessible workforce strengthens our culture, drives innovation, and helps us better serve the communities in which we operate. Your unique perspective matters here, together, we create a safer, stronger, and more collaborative workplace.