Project Coordinator

Ramudden Global; Whitchurch-Stouffville; On-site; CAD 60,000 - 82,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

EAP

Retirement savings program

Paid time off

Lunch subsidy

Job summary

Powell Contracting, a division of Ramudden Global North America, seeks a Project Coordinator to support planning, execution, and closeout of construction projects in Ontario. You will coordinate field operations, documentation, scheduling, and stakeholder communication while identifying risks and cost impacts to keep projects on time and within budget.

The role requires a Diploma or Degree in Civil Engineering or related field, 1 year of construction experience, strong organizational and

Qualifications

• Diploma or degree in Civil Engineering, Construction Project Management, or related discipline.
• Minimum 1 year of construction experience (including co-op or internships).
• Strong organizational, communication, coordination, and problem-solving skills.
• Organized, flexible and adaptable to changing business conditions in a fast-past work environment.
• Demonstrated time management, scheduling, and negotiations skills.
• Strong computer skills with ability to learn and maintain skillset with new technology platforms.
• Valid G Driver’s License with clean driving record.
• Ability to work occasional evenings or weekends based on operational needs.

Responsibilities

• Prepare complete job packages for scheduling and mobilization, ensuring permits, locates, drawings, and resources are obtained.
• Submit and maintain valid utility locate requests; review documentation and site markings to identify conflicts prior to scheduled work.
• Obtain and document overhead wire clearances and utility information before work begins.
• Conduct site investigations to identify constructability issues, constraints, and safety risks.
• Liaise with Foremen and internal teams to support work planning, handoffs, and progress tracking.
• Attend site meetings and coordinate with clients, utilities, and subcontractors as required.
• Support concurrent management of multiple active projects and schedules.
• Review contract drawings, specifications, and tenders to understand scope requirements.
• Produce summary sketches to define work scope and support change management.
• Maintain accurate document control, ensuring current revisions are used and project files are up to date
• Prepare RFIs, change documentation, and support materials for Project Manager review.
• Create subcodes and track quantities for forecasting and productivity analysis.
• Update completed quantities daily and ensure weekly reporting accuracy.
• Assist in preparing payment certificates and monitor installed quantities against contract values.
• Support pricing and cost analysis for extra work and change orders.
• Identify and elevate deficiencies in workmanship or materials.
• Assist in claims preparation and provide documentation supporting entitlement and schedule impacts.
• Participate in safety inspections and review Field Level Hazard Assessments (FLHAs).
• Maintain logs related to temporary construction barriers and asset utilization.

Education

Diploma or Degree in Civil Engineering, Construction Project Management, or related discipline

Tools

MS Office

Job description

Powell Contracting, a division of Ramudden Global North America, was established in 1967. With over 50 years' experience, we are the industry leader in providing Ontario with the supply and installation of temporary concrete barriers, noise barriers, crash cushions, guide rails, ground mount signs, overhead signs, and sign structures. Our integrated solutions and project delivery strategies improve project timelines and processes, generating increased capabilities for projects including outfitting highways, transit systems, airports, and municipal contracts.

At Powell Contracting, you’ll join people who are passionate about safety, driven to innovate, and dedicated to continuous learning and growth. Together, we’re building a culture where contributions are recognized, voices are heard, and every individual can make an impact.

JOB SUMMARY

Reporting to the Project Manager, the Project Coordinator supports the planning, execution, and closeout of construction projects to ensure work is delivered safely, on schedule, within scope, and on budget. This role coordinates field operations, documentation, scheduling, and stakeholder communication while proactively identifying risks, constructability concerns, and cost impacts.

RESPONSIBILITIES

Project Planning

• Prepare complete job packages for scheduling and mobilization, ensuring all permits, locates, drawings, and resources are obtained.
• Submit and maintain valid utility locate requests; review documentation and site markings to identify conflicts prior to scheduled work.
• Obtain and document overhead wire clearances and utility information before work begins.
• Conduct site investigations to identify constructability issues, constraints, and safety risks.

Field Coordination

• Liaise with Foremen and internal teams to support work planning, handoffs, and progress tracking.
• Attend site meetings and coordinate with clients, utilities, and subcontractors as required.
• Support concurrent management of multiple active projects and schedules.

Documentation & Contract Administration

• Review contract drawings, specifications, and tenders to understand scope requirements.
• Produce summary sketches to define work scope and support change management.
• Maintain accurate document control, ensuring current revisions are used and project files are up to date
• Prepare RFIs, change documentation, and support materials for Project Manager review.

Cost & Progress Tracking

• Create subcodes and track quantities for forecasting and productivity analysis.
• Update completed quantities daily and ensure weekly reporting accuracy.
• Assist in preparing payment certificates and monitor installed quantities against contract values.
• Support pricing and cost analysis for extra work and change orders.

Quality & Risk Management

• Identify and elevate deficiencies in workmanship or materials.
• Assist in claims preparation and provide documentation supporting entitlement and schedule impacts.

Safety & Compliance

• Participate in safety inspections and review Field Level Hazard Assessments (FLHAs).
• Maintain logs related to temporary construction barriers and asset utilization.

QUALIFICATIONS

Required

• Diploma or Degree in Civil Engineering, Construction Project Management, or related discipline.
• Minimum 1 year of construction experience (including co-op or internships).
• Strong organizational, communication, coordination, and problem-solving skills.
• Organized, flexible and adaptable to changing business conditions in a fast-past work environment.
• Demonstrated time management, scheduling, and negotiations skills.
• Strong computer skills with ability to learn and maintain skillset with new technology platforms.
• Valid G Driver’s License with clean driving record.
• Ability to work occasional evenings or weekends based on operational needs.

Preferred (Assets)

• Experience in a Project Coordinator role within road or infrastructure projects.
• Knowledge of Canadian construction regulations and labour requirements.
• Exposure to MTO or similar transportation projects.
• Supervisory or field leadership experience.

BENEFITS

• Comprehensive health, dental, and vision benefits, including wellness support
• Employee Assistance Program (EAP)
• Retirement savings program
• Ongoing professional development and career growth opportunities
• Company-sponsored events and team engagement activities
• Paid time off
• Daily lunch subsidy
  

At Powell Contracting, we are proud to be an equal opportunity employer and are committed to fostering an inclusive organizational culture where everyone can thrive. We celebrate diversity and are dedicated to creating an environment in which all team members feel respected, supported, and empowered to succeed. We welcome applicants of all backgrounds, identities, and experiences, and provide equal access to opportunities for growth, wellness, and professional development. We are committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner, in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation.

We believe that a diverse, inclusive, and accessible workforce strengthens our culture, drives innovation, and helps us better serve the communities in which we operate. Your unique perspective matters here, together, we create a safer, stronger, and more collaborative workplace.