Engineering School Admin Specialist — Student Services

ubc; Kelowna; On-site; CAD 60,000 - 68,000; Full time

Job summary

UBC Okanagan is seeking an Administrative Assistant to provide comprehensive support to the School of Engineering. The role involves assisting Academic Services, Administrative Services and a variety of projects, while maintaining efficient office operations.

Responsibilities include scheduling, records management, responding to inquiries, and supporting student services, admissions and events. The position requires strong organizational, communication and teamwork skills and offers a

Qualifications

• Completion of Grade 12 plus a two-year post-secondary diploma or equivalent.
• Two years of relevant administrative, clerical, customer service or office support experience.

Responsibilities

• Provide administrative support to Academic Services, Administrative Services and shared School initiatives.
• Assist with scheduling, correspondence, records management, data entry and general office tasks.
• Manage inquiries via shared email, phone and other channels; maintain files, databases and tracking systems.
• Assist with student services, admissions, registration, scheduling, examinations and student records.
• Support procurement, purchasing, inventory tracking and other administrative processes.
• Assist with meetings, events, communications and dissemination of information.
• Contribute to data collection, reporting and preparation of routine summaries.

Skills

Organizational skills

Time management

Customer service

Verbal and written communication

Teamwork

Education

Grade 12 plus 2-year post-secondary diploma

Tools

Workday

Microsoft 365

SharePoint

Qualtrics

Job description

UBC Okanagan is seeking an Administrative Assistant to provide comprehensive support to the School of Engineering. The role involves assisting Academic Services, Administrative Services and a variety of projects, while maintaining efficient office operations.

Responsibilities include scheduling, records management, responding to inquiries, and supporting student services, admissions and events. The position requires strong organizational, communication and teamwork skills and offers a