Engineering Office Operations Lead

employment-carollo; Burnaby; On-site; CAD 45,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Extended health care

Disability & life insurance

Travel assistance

RRSP matching

Tuition reimbursement

Bonuses

Career advancement bonuses

Referral bonuses

Flexible work arrangements

Job summary

Carollo Engineers in Burnaby, BC, is seeking an experienced Office Manager to lead day-to-day office operations, coordinate hiring, budgeting, and facilities support.

You will partner with accounting, HR, legal, IT, and engineering teams to ensure smooth workflows, oversee staff schedules, and foster a productive, compliant environment. The role requires 5+ years in office administration and strong MS Word/Excel/Acrobat skills.

Qualifications

• High school diploma or equivalent; some college business courses are a plus.
• Minimum 5 years of professional experience in office administration.
• Strong verbal and written communication skills.
• Excellent organizational and administrative skills.
• Ability to type 65 wpm.
• Ability to work without direct supervision.
• High level of critical thinking and judgment.
• Experience handling confidential/sensitive issues.
• Ability to juggle multiple priorities and deadlines.
• Initiative and proactive attitude.
• Proficiency with Word, Excel and Acrobat.
• Windows environment experience including file management and printing.

Responsibilities

• Supervises all day-to-day office operations.
• Conducts New Hire Orientations for engineers and staff.
• Interfaces with Accounting, HR, Legal, Facilities, IT.
• Coordinates final termination of employees to protect IP.
• Reconciles quarterly office budget and annual facilities budget.
• Conducts office safety inspections.
• Evaluates workstation ergonomics and coordinates with facilities/HR.
• Works with building management to resolve facilities issues.
• Maintains conference room setup/cleanup for meetings.
• Orders office supplies.
• Coordinates petty cash and accounting issues with the accounting group.
• Coordinates with engineers and proposal managers.
• Elicits project management information for workload scheduling.
• Attends project management meetings.
• Performs document processing and proposal preparation.
• Coordinates work distribution with other offices to meet deadlines.
• Ensures adequate staffing, hardware, and software for timely work.
• Examines completed work for quality and standards compliance.
• Troubleshoots and resolves computer/software issues with support from other areas.
• Recruits and trains office support staff.
• Assists with performance appraisals for office staff.
• Leads brown bag seminars on document process training.
• Provides system training for new engineers and staff.
• Assists engineers with scheduling tasks.
• Assist Office Manager with office tasks.
• Reproduction/document assembly and vendor coordination.
• Document and file management (physical and electronic).
• Office events/party planning.
• Other required office administration duties as assigned.

Skills

Office administration

Verbal & written communication

Organizational skills

Typing speed 65 wpm

Independent working

Critical thinking

Confidentiality handling

Judgment & prioritization

Initiative & proactivity

Multi-tasking

Microsoft Word

Microsoft Excel

Adobe Acrobat

Scanning & OCR software

Windows operating system

Education

High school diploma

Bachelor’s Degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

Carollo Engineers in Burnaby, BC, is seeking an experienced Office Manager to lead day-to-day office operations, coordinate hiring, budgeting, and facilities support.

You will partner with accounting, HR, legal, IT, and engineering teams to ensure smooth workflows, oversee staff schedules, and foster a productive, compliant environment. The role requires 5+ years in office administration and strong MS Word/Excel/Acrobat skills.