Staffing Clerk, Provincial Preschool Autism Services

IWK Health; Halifax; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading health organization is seeking a Staffing Clerk for the Provincial Preschool Autism Services. This role involves supporting staffing and administrative functions, ensuring accurate payroll entry, and maintaining data integrity. Ideal candidates will possess strong organizational and communication skills, along with a commitment to teamwork. The position offers a temporary part-time role with flexible hours, contributing to essential services for preschoolers with autism in the community.

Qualifications

• Minimum six months related experience required.
• Experience in healthcare setting is an asset.

Responsibilities

• Collection and review of time entry data for accuracy.
• Completing payroll entry for staff.
• Data entry.

Skills

Organizational Skills

Communication

Critical Thinking

Problem-Solving

Interpersonal Skills

Education

High School Diploma or GED

Office Administration Program

Tools

Microsoft Office

SAP

Job description

Click here to apply as an internal applicant.

Company: IWK Health

Req ID: 203054

Department/Program: Provincial Preschool Autism Services

Location: Halifax

Type of Employment: Temporary Hourly PT long-assignment (40% FTE), one-year duration, x 1 position(s)

Start Date: June 16, 2025

Union Status: NSGEU Off & Cl, Admin Professionals Bargaining Unit

Compensation: $25.1868 - $28.0806 /hour

Closing Date: May 16, 2025 (Applications accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre providing tertiary and primary care for over two million children, youth, adults, and families annually across the Atlantic region. Our team comprises approximately 4000 employees, physicians, volunteers, and learners at various sites across Nova Scotia. We foster careers through training and mentorship, celebrate successes, and promote collaboration in modern facilities or virtually. We are committed to our values and offer enhanced benefits and wellness programs. We are proud to support our diverse communities and are dedicated to building an inclusive, equitable, and safe environment for both patients and staff.

We actively promote an anti-racist environment, acknowledge our biases, and work towards eliminating discrimination. Located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people, we recognize the long history of Indigenous and diverse communities in Nova Scotia, including African Nova Scotian and immigrant populations. We strive for our workforce to reflect the communities we serve, welcoming applications from Indigenous peoples, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and 2SLGBTQIA+ individuals.

Provincial Preschool Autism Services

The PPAS is a partnership between IWK Health, Nova Scotia Health, Hearing and Speech Nova Scotia, and Autism Nova Scotia. It offers person- and family-centered services to preschoolers across Nova Scotia with suspected or diagnosed autism. Its goal is to provide an efficient, sustainable, and integrated continuum of health services tailored to individual needs, including:

• Clinical intake and care coordination
• Family and health professional education
• QuickStart NS parent coaching toddler program
• Autism diagnostic assessment
• Interprofessional autism interventions
• Intensive intervention for children with significant social communication and behavioral needs
• Transition to school supports

The Opportunity

Reporting to the Manager, Provincial Preschool Autism Services, the Staffing Clerk will support staffing and administrative functions within the PPAS portfolio.

Key Responsibilities

• Collection and review of time entry data for accuracy
• Completing payroll entry for staff
• Data entry
• Payroll support for the Children’s Health Program as needed

Hours of Work

Monday to Friday; 70 hours bi-weekly

Your Qualifications

• High School Diploma or GED required
• Graduate of recognized Office Administration Program required
• Minimum six months related experience required; equivalent education and experience may be considered
• Experience in healthcare setting is an asset
• Proficiency in Microsoft Office and other computer programs required
• Knowledge of SAP is an asset
• Strong organizational skills and flexibility required
• Excellent communication and interpersonal skills
• Attention to detail
• Initiative, diligence, and self-discipline
• Critical thinking and problem-solving skills
• Commitment to continual learning and teamwork
• Experience with Family Centered Care
• Ability to work respectfully with interprofessional teams
• Knowledge of additional languages is an asset

Thank you for your interest in IWK Health. We will contact only those selected for interviews or testing. Applicants invited to assessments may request accommodations by discussing their needs during the process.

This position is within the Admin Professionals bargaining unit. Preference is given to unionized employees. Applicants transitioning unions or employment status should clarify benefits and seniority prior to accepting offers.

An employment offer is contingent upon background checks and credential verification.

If you are an IWK employee, please apply through the internal careers page to be recognized as an internal applicant.