Staffing Clerk, Provincial Preschool Autism Services

Nova Scotia Health Authority; Halifax; On-site; CAD 30,000 - 60,000; Part time

Job summary

An established industry player is seeking a Staffing Clerk to provide vital administrative support within the Provincial Preschool Autism Services. This role involves ensuring accurate payroll processing and supporting the staffing needs of a dedicated team. The ideal candidate will have a strong background in office administration and excellent organizational skills, with a commitment to family-centered care. Join a collaborative environment dedicated to making a difference in the lives of children and families across Nova Scotia. This is a fantastic opportunity to contribute to meaningful work while developing your career in a supportive setting.

Qualifications

• Minimum High School Diploma or GED required.
• Graduate of a recognized Office Administration Program required.
• Experience in a health care setting an asset.

Responsibilities

• Collection and review of time entry data for accuracy.
• Completing payroll entry for staff.
• Payroll entry support for the larger Children’s Health Program.

Skills

Microsoft Office

Organizational Skills

Communication Skills

Critical Thinking

Problem-Solving

Education

High School Diploma or GED

Office Administration Program

Tools

SAP

Job description

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Req ID: 203054
Department/Program: Provincial Preschool Autism Services
Location: Halifax
Type of Employment: Temporary Hourly PT long-assignment ( 40% FTE) one (1) year long assignment x 1 position(s)
Start Date:June 16, 2025
Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit
Compensation: $ 25.1868 - $ 28.0806 /hour
Closing Date: May 16, 2025 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

Provincial Preschool Autism Services

The Provincial Preschool Autism Service (PPAS) is a partnership between IWK Health (IWK), Nova Scotia Health (NSH), Hearing and Speech Nova Scotia (HSNS) and Autism Nova Scotia (Autism NS). It provides person and family-centred services to preschoolers across Nova Scotia who are suspected of or have a diagnosis of autism. The goal of the service is to provide an efficient, sustainable, and integrated continuum of health services that follows a needs-based model responsive to the individual needs of children and their families.

Services include a range of interventions and supports available for children and families. Service streams include:

• Clinical intake and care coordination
• Family and health professional education
• QuickStart NS parent coaching toddler program
• Autism diagnostic assessment
• Interprofessional autism interventions
• Intensive intervention for children with the greatest social communication and behaviour needs
• Transition to school supports

The Opportunity

Reporting to the Manager, Provincial Preschool Autism Services, the Staffing Clerk will be responsible for providing staffing and administrative support within the Provincial Preschool Autism Service (PPAS) portfolio.

Key Responsibilities

• Collection and review of time entry data for accuracy
• Completing payroll entry for staff
• Payroll entry support as needed to the larger Children’s Health Program

Hours of Work

Monday to Friday; 70 hours bi-weekly

Your Qualifications

• Minimum High School Diploma or GED required.
• Graduate of a recognized Office Administration Program required.
• Minimum of six months related experience required. A combination of equivalent education and experience may be considered.
• Experience in a health care setting an asset.
• Working knowledge of Microsoft Office and other computer programs/technology required (testing may be conducted on candidates).
• Knowledge of SAP an asset
• Organizational skills & flexibility in meeting workload demands required
• Excellent proven team player with excellent communication and interpersonal skills required.
• High degree initiative, diligence, and self-discipline/focus required.
• Strong critical thinking and problem-solving skills required.
• Commitment to continual learning and willing to share knowledge and support the development of co-workers required.
• Demonstrated commitment to Family Centered Care required.
• Demonstrated ability to respectfully work with a variety of inter-professional team members required.
• Competency in other languages an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

I f you are an employee ofIWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.

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