Office Manager

Pinchin in Canada; Ontario; On-site; CAD 60,000 - 75,000; Full time

Job summary

Join a leading company as an Office Manager in Sudbury, Ontario, where you'll oversee office operations and manage a team. This role involves coordinating support services, budgeting, and ensuring a positive work environment. Enjoy competitive salaries, benefits, and a supportive culture focused on growth and community involvement.

Benefits

Paid personal days

Three weeks’ paid vacation

Reimbursement for association dues

Wellness spending

Social activities

Team building

Corporate hotel rates

Qualifications

• Experience in a professional office environment is preferred.
• Current and valid driver’s license with sufficient insurance and access to a vehicle.

Responsibilities

• Manage a team of three administrators across multiple locations.
• Coordinate new employee documentation and training events.
• Review and approve regional corporate expenses.

Skills

Communication

Interpersonal Skills

Multi-tasking

Education

Diploma or Degree in a relevant field

Tools

Microsoft Office

Job description

Today is the day to boost your career! Pinchin is seeking an Office Manager to join our Administrative team in our Sudbury Office, supporting all Northern Ontario Pinchin offices, including Sudbury, Thunder Bay, Sault Ste. Marie, and Timmins.

Reporting to the Operations Manager in Sudbury, the Office Manager is responsible for maintaining and coordinating efficient support services to ensure smooth office operations. This role also involves managing Administrative and Project Assistants regionally, providing daily operational support in Sudbury, and administrative support to various regional service lines.

A Day in the life of an Office Manager at Pinchin :

• Review and approve regional corporate expenses in line with budgeting.
• Liaise with office vendors and suppliers (landlord, cleaners, snow removal, kitchen supplies, etc.).
• Coordinate new employee documentation in collaboration with Head Office, IT, and People and Culture prior to orientation.
• Serve as the primary contact for H&S inquiries and matters.
• Assist managers in planning internal regional training events, lunches, conferences, external business development seminars, etc.
• Assist during meetings by compiling and distributing minutes as needed.
• Plan, budget, and coordinate environmental, social activities, staff outings, and holiday events under the guidance of the Operations Manager.
• Maintain a clean, organized workspace and present a positive company image internally and externally.
• Manage a team of three administrators located in Sudbury, Timmins, and Sault Ste. Marie, ensuring responsibilities such as formatting client deliverables, report assembly, report entry, reception management, mail handling, and visitor monitoring are fulfilled.

What you bring to the Pinchin team :

• Diploma or Degree in a relevant field.
• Experience in a professional office environment is preferred.
• Current and valid driver’s license with sufficient insurance and access to a vehicle.
• Strong written and verbal communication skills.
• Ability to prioritize and multi-task effectively in a fast-paced environment.
• Excellent interpersonal skills and a positive, helpful demeanor.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

What’s in it for you :

We offer competitive salaries and benefits, along with mentoring and career development programs, community involvement opportunities, a casual dress code, paid personal days, three weeks’ paid vacation, reimbursement for association dues, wellness spending, social activities, team building, corporate hotel rates, and more. Join our inclusive, dynamic work environment! See all Pinchin benefits : Pinchin Benefits

Note : As an employee, you may be required to undergo security clearances and periodic drug and alcohol testing for certain job sites. We appreciate all applicants’ interest; only those selected for further consideration will be contacted.

Why Pinchin?

Our employees are the core of our success. We support your growth with resources and expertise in a culture rooted in integrity, respect, social responsibility, and learning.

About Us

Pinchin Ltd. offers engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We promote diversity and inclusion and are committed to accommodating applicants during the recruitment process.