Executive Assistant / Office Manager

The Peak Group of Companies; Richmond Hill; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in home improvement seeks an Executive Assistant to manage the Richmond Hill office's operations. The role involves supporting the President, organizing events, and ensuring smooth office coordination. Ideal candidates will have at least 5 years of experience and strong proficiency in Microsoft Office. Join a vibrant team that values innovation and collaboration.

Benefits

Great benefits and perks

Wellness program

On-the-job coaching and mentoring

Education assistance

Qualifications

• Proven experience supporting executives in an administrative role.
• Strong proficiency in creating presentations and managing correspondence.
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee day-to-day operations and coordinate between offices.
• Serve as the primary point of contact for the President.
• Organize and prepare materials for meetings.

Skills

Organizational Skills

Communication

Proactivity

Teamwork

Education

5 years experience as Executive Assistant

Tools

Microsoft Office Suite

Job description

• Oversee day-to-day operations of the Richmond Hill office, ensuring a welcoming and efficient workspace for employees and visitors.
• Coordinate between all Peak offices to ensure seamless operations, including liaising with staff and booking meeting rooms.
• Assist in organizing company events, conferences, and team meetings across locations.
• Collaborate on special projects, assisting with research, reporting, and deadline management as needed.
• Executive Support (40% of the role) :
• Serve as the primary point of contact for the President, managing calendars, scheduling meetings, and coordinating travels.
• Act as the face of the President, fostering a professional and welcoming environment for internal and external stakeholders.
• Organize and prepare materials for meetings, including creating agendas, taking meeting minutes, and following up on action items.
• Create polished PowerPoint presentations and other materials for meetings and events.
• Handle incoming correspondence, including emails and phone calls, and ensure timely responses. Draft, proofread, and manage communication on behalf of the President.
• Handle confidential information with utmost discretion and professionalism.
• Any other duties as assigned by supervisor.

Qualifications :

• At least 5 years of proven experience as an Executive Assistant or in a similar administrative role, preferably supporting executives.
• Strong proficiency in Microsoft Office Suite (Teams, SharePoint, Word, Excel, PowerPoint, Outlook) with demonstrated expertise in creating impactful presentations.
• Exceptional organizational skills, with the ability to prioritize tasks and anticipate business needs.
• Professional demeanor with excellent written and verbal communication skills.
• Highly proactive, with a strong interest in understanding the business and its priorities.
• Comfortable learning new tools, systems, and processes as required.
• Strong team player who can independently manage tasks and projects with minimal supervision.
• Experience in office management or event coordination is an asset.
• Familiarity with working across multiple offices and remote teams.

Working at PEAK

The Peak Group of Companies is a leader in home improvement, supplying a vast array of innovative products throughout Canada and the US. Peak is a highly valued, strategic partner of Home Depot. Our unique business platform perfectly aligns with Home Depot’s do-it-yourself and professional customer, and our best in class products are offered throughout Home Depot’s massive retail network.

The greatest strength of Peak is our vibrant and passionate people.

Peak is a place where innovation is encouraged, talent and teamwork are celebrated, and results and success are rewarded.

Join Us Today!

With our exponential growth, there are numerous opportunities across our Corporate and Distribution Centre teams.

Explore our various positions to find one that best fits your goals. Please also join our Talent Community to keep updated for future openings!

Working atPEAK

We care about you and your loved ones

• Great benefits and perks
• Wellness program

We care about your growth and development

• On-the-job coaching and mentoring
• Education assistance

We care about your success

• We are a remarkable and collaborative team who wants you to succeed
• We are an Award-winning company; we celebrate and share our successes
• We are highly admired in the home improvement industry; we encourage innovation and creativity
• Your commitment will not go unnoticed; we reward hard work and initiative

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Assistant Office • Richmond Hill, ON, CA