Property Administrator

BentallGreenOak; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading global real estate investment management firm is seeking a Property Administrator in Ottawa. The role involves supporting daily administrative activities for an office portfolio, including accounting tasks and tenant relations. Ideal candidates will have strong organizational skills, attention to detail, and a background in administration with some accounting knowledge.

Qualifications

• Administrative experience with strong financial acumen.
• Experience in real estate operations is an asset.

Responsibilities

• Support day-to-day accounting and administrative activities.
• Responsible for rent collection and invoice processing.
• Maintain tenant information and security deposit reports.

Skills

Organizational Skills

Communication

Detail Orientation

Education

High school diploma

Post-secondary accounting courses

Tools

Microsoft Office

Yardi

Job description

Who We Are : BGO is a leading, global real estate investment management advisor, real estate lender, and a globally recognized provider of real estate services. BGO serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BGO has offices in 28 cities across fourteen countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BGO is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life. For more information, please visit

BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

The opportunity : Located in downtown Ottawa and reporting to the Property Manager, the Property Administrator is responsible for providing support for the day-to-day administrative activities for an office portfolio.

What You Will Do :

• Responsible for providing support for all aspects of day-to-day accounting and administrative activities for the portfolio
• Accountable for rent collection, cheque posting and application of money to tenant accounts.
• Liaise with tenants and accounting regarding accounts receivable matters
• Report weekly on status of account receivables
• Responsible / Accountable for reviewing monthly recurring billings
• Process all invoices and related reports within JD Edwards as assigned
• Invoice processing includes matching, coding invoices to comply with budget schedules and compiling and verifying batches submitted to Regional Accounting.
• Prepare and distribute tenant requisition for chargebacks.
• Type and distribute correspondence to tenants and tenant data base management
• Assist with preparation for the annual budget process for assigned buildings within the portfolio.
• Prepare Rental Letters
• Read and understand leases to ensure accurate information is received and maintained.
• Read and review Lease Review Checklists and reports (LRC'S)
• Maintain and update security deposit reports.
• Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.
• Complete all administrative functions relating to property management as specified.
• Liaise with tenants and contractors as required or directed.
• Complete understanding and adherence to the Environmental Policy, the Code of Conduct and other policies and procedures relevant to the position as prescribed from time to time.
• Embrace and proactively support BGO's culture of environmental responsibility and social responsibility.
• Other duties as directed by the Property Manager

Who You Are :

• Experience : Administrative related experience, with a strong financial acumen, ability to analyze and interpret Company policies and procedures as well as relevant Acts and Legislation.
• Experience in real estate operations an asset.
• Education : High school diploma supplemented with some post-secondary accounting and computer courses in related field.
• A highly organized individual who has an eye for detail and accuracy.
• General accounting knowledge.
• Professional phone manner.
• Relationship / Leadership Skills : Able to communicate effectively and professionally, both oral and written; able to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player; committed to personal growth and integrity aligned with Company objectives.
• Organizational / Multi-Task Skills : Able to allocate one's time effectively, able to handle multiple demands, tight deadlines and competing priorities; ability to work under pressure and achieve quality results; adaptable to constant change; team player; extremely punctual and reliable.
• Computer Skills - Strong skills in Microsoft Office including Word, Excel & Outlook. Previous experience in Yardi software program would be an asset.
• Police Clearance – A criminal verification check is required for employment.

We thank all applicants for their interest in employment with BGO(Canada) LP, however only those selected for an interview will be contacted.

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners, and stakeholders / investors. Therefore, we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply to our career opportunities.

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