EA to Advisory Leaders | Project & Exec Support

BDO; Toronto; On-site; CAD 53,000 - 88,000; Full time

Job summary

BDO Canada LLP is seeking an Executive Assistant in our Toronto location. This replacement role supports BDO Advisory partners and senior managers, coordinating calendars, travel, filings, and project administration in a collaborative, client-focused environment.

You will help prepare client proposals, draft talking points, take meeting minutes, track project milestones and billing, and ensure leaders’ time is optimized.

Qualifications

• Three+ years of experience in an executive assistant or similar role.
• Office Administration diploma or relevant education is an asset.
• Experience supporting planning, coordination, monitoring, and delivery of projects.
• Excellent writing, grammar, and presentation skills.
• Proficient in Microsoft Office; MS Teams is a plus.
• Experience in a professional services firm is an asset.
• Ability to work in a fast-paced environment with shifting priorities.
• Strong problem solving and communication skills.

Responsibilities

• Support BDO Advisory partners and senior managers in achieving operational goals.
• Assist in leading strategic group initiative project streams.
• Coordinate with firm leadership to track projects, risks and strategies.
• Prepare project materials and attend meetings; take minutes.
• Prepare reports on project status for leadership.
• Handle scheduling, travel, calendars, and monthly billing for assigned partners.
• Assist with client proposals and presentations.
• Draft talking points for meetings; ensure leaders have required information.
• Represent partners and communicate with leadership team.
• Assist with partner expense reports.
• Anticipate leaders' needs and manage priorities.
• Perform other duties as assigned.

Skills

Executive support

Project coordination

Communication

Writing & editing

Time management

Teamwork

Education

Office Administration diploma

Tools

Microsoft Word

Excel

Outlook

MS Teams

Job description

BDO Canada LLP is seeking an Executive Assistant in our Toronto location. This replacement role supports BDO Advisory partners and senior managers, coordinating calendars, travel, filings, and project administration in a collaborative, client-focused environment.

You will help prepare client proposals, draft talking points, take meeting minutes, track project milestones and billing, and ensure leaders’ time is optimized.