Executive Assistant, Advisory (18-Months Contract)

BDO Canada; Montreal (administrative region); On-site; CAD 45,000 - 65,000; Full time

Job summary

BDO Canada Montreal is seeking an Executive Assistant to join the Advisory team, providing high-level administrative support to partners and leadership. You will manage calendars, travel arrangements, meetings, and prepare reports.

You will draft talking points, monitor project progress, coordinate with firm leadership, and ensure confidential handling of information. Fluency in French and strong communication are essential, with a client-focused, collaborative approach.

Qualifications

• 3–5+ years of experience in an executive assistant role or similar.
• Office Administration diploma or equivalent education is an asset.
• Experience in a professional services firm is an asset.
• Excellent knowledge of Microsoft Office (Word, Excel, Outlook).
• Ability to prioritize workload and manage multiple tasks.
• Ability to work quickly and take on more responsibilities over time.
• Ability to work in a deadline-driven environment with confidential information.
• Strong problem-solving, analytical, and communication skills both written and oral.
• Value teamwork, client service, and quality in detailed work.
• Fluent in French; excellent written and oral communication.

Responsibilities

• Support partners in achieving operational goals and objectives.
• Lead strategic group initiative project streams to support corporate vision.
• Represent and advocate for the partner; liaise with leadership as required.
• Handle scheduling, travel, calendars, and reports for the team.
• Organize activities and strategies across multiple time scales.
• Draft talking points and prepare information for meetings.
• Anticipate partners' needs and coordinate time effectively.
• Coordinate with leadership to track progress of projects and revenues.
• Prepare leadership reports on project status and direction.
• Provide general administrative support including photocopying, scanning, binding, correspondence.
• Assist with partner expense reports, resource planning, and time entry.
• Support proposals, presentations, meeting minutes, and client interactions.
• Assist with receptionist duties as needed; greet clients.

Skills

Executive support experience

MS Office proficiency

Time management

Communication skills

French fluency

Education

Office Administration diploma

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Putting people first, every day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your Opportunity

Our Montreal office is looking for an Executive Assistant to join the Advisory team and own the following responsibilities.

Key Accountabilities And Responsibilities

• Support partners in achieving operational goals and implementing objectives;
• Assist in leading strategic group initiative project streams to support the development of corporate vision;
• Act as a representative and ambassador for the accountable partner, facilitating communication and working independently with the firm’s leadership team as required;
• Support administrative tasks including scheduling & organizing meetings, travel arrangements, managing calendars, preparing reports as required;
• Organize and prioritize activities and strategies, taking into consideration a wide variety of time scales;
• Draft talking points on an array of topics as required, and ensure that the partner is prepared and in possession of information and materials required for meetings and other scheduled events;
• Proactively anticipate the needs of the partners, and ensure accuracy, coordination, and prioritization/optimization of partner’s time;
• Solicit input from and coordinate with firm leadership to track, monitor, and follow the progress of projects, revenues, action items, and business strategies that emanate from the partner and their team;
• Prepare reports for leadership regarding project status, revenues and keep leadership informed of project direction;
• General Administrative duties include but are not limited to: photocopying, scanning, report binding, typing various communication & documentation correspondence, mass mailing;
• Assist with partner expense reports, resource planning, and time entry;
• Provide ongoing administrative support to the team including, proposals, presentations, meeting minutes and more;
• Client interaction to support coordination of payments, information requests and follow-ups;
• Assist with Reception coverage as required, greeting clients when appropriate; and
• Perform other duties as assigned.

How do we define success for your role?

• You demonstrate BDO's core values through all aspects of your work: Integrity, Respect and Collaboration
• You understand our client’s industry, challenges, and opportunities; clients describe you as positive, proactive, professional, and delivering high-quality work
• You identify, recommend, and are focused on effective service delivery to our clients
• You share in an inclusive and engaging work environment that develops, retains, and attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You grow your expertise through learning and professional development.

Education And Professional Skills/Knowledge

• You have three to five+ years of working experience in an executive assistant role or similar role;
• You have an Office Administration diploma or other relevant education an asset;
• Prior working experience at a professional services firm an asset;
• You have excellent knowledge of Microsoft Office computer programs (Word, Excel, and Outlook);
• You have the ability to prioritize workload and the flexibility to manage multiple tasks;
• You are able to work quickly and take on more responsibilities over time;
• You have the ability to work in a deadline-driven work setting and deal with confidential information;
• You have strong problem solving, analytical, and communication skills both written and oral;
• You value teamwork, client service, and quality in detailed work;
• Fluent in French;
• You have excellent written and oral communication.

Why BDO?

Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2026. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

At BDO, our people experience is guided by three core pillars - Do work with genuine care, Do what matters with purpose, and Do what’s next - shaping how we support our people, serve our clients, and grow together.

Our firm is committed to providing an environment where you can be successful in the following ways:

• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
• We support your achievement of personal goals outside of the office and making an impact on your community.
• We foster a collaborative, inclusive environment where your ideas are valued, and you can do your best work with genuine care and purpose.
• We encourage innovation and forward thinking, empowering you to embrace what’s next and help shape the future of our firm.

Giving back adds up:

Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter:

• We pay for performance with competitive total cash compensation that recognizes and rewards your contribution.
• We provide comprehensive benefits from day one, and a flexible personal time off policy.
• We’re committed to supporting your overall wellbeing and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts:

We are committed to creating a workplace where employees can participate fully, contribute meaningfully and succeed without barriers. We are dedicated to fostering a workplace defined by respect, fairness, and a true sense of belonging for everyone. We recognize and celebrate the unique experiences, identities, and perspectives that each of us bring - and that these experiences strengthen how we work together. Our commitment extends to ensuring that our application process is both inclusive and accessible. If you require accommodation to complete the application process, please contact us.

Flexibility:

All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.

Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.

Code of Conduct:

Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.

BDO may use artificial intelligence enabled tools to support certain aspects of the recruitment process. While these tools assist our teams, our use of AI does not replace human decision making, and all employment-related outcomes are made by BDO personnel.

More information on BDO Canada’s Privacy Policy can be found here:

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