Executive Assistant, Advisory

BDO; Toronto; On-site; CAD 53,000 - 88,000; Full time

Benefits offered by this job

Benefits from day one

Flexible PTO

Top 100 Employers 2026

Job summary

BDO Canada LLP is seeking an Executive Assistant to support our Advisory partners and senior managers in Toronto or Ottawa. This role involves coordinating calendars, travel, and meeting logistics, and preparing reports and client proposals in a fast-paced, client-focused environment.

You will help manage monthly billing, track project milestones, and act as a trusted representative of leadership. The ideal candidate has 4+ years in an executive assistant role, an Office Admin diploma, strong MS

Qualifications

• 4+ years of working experience in an executive assistant role or similar role.
• Office Administration diploma or related education is an asset.
• Prior experience at a professional services firm is an asset.
• Strong knowledge of Microsoft Office (Word, Excel, Outlook) and ability to prioritize multiple tasks.

Responsibilities

• Support BDO Advisory partners and senior managers in achieving operational goals.
• Assist in leading strategic project streams and track progress, risks, and budgets.
• Prepare and distribute project materials and meeting minutes.
• Assist with calendar management, travel arrangements, and monthly billing.

Skills

Executive support

Calendar management

Travel coordination

Client communications

Billing support

Education

Office Administration diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Putting people first, every dayBDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.Your OpportunityBDO Canada LLP is looking for an Executive Assistant in our Toronto or Ottawa offices. This is a new role and presents an excellent opportunity to contribute to a well-established practice within a collaborative and client-focused environment. The following provides an overview of the opportunity:Key Accountabilities and ResponsibilitiesSupporting BDO Advisory partners and senior managers in achieving operational goals and implementing objectivesAssist in leading strategic group initiative project streams to support development of corporate visionSoliciting input from and coordinating with firm leadership to plan, track, monitor, and follow the progress of projects, action items, risks and business strategies that emanate from the partner and their teamPreparing and distributing project materialsOrganizing and attending project team meetings as well as taking meeting minutesPreparing reports for leadership on project status and keeping leadership informed of project direction, including achievement against project milestones, resourcing, budget, expenditures, revenue etc.Undertaking administrative tasks for assigned Partners and Senior Managers within the Advisory Practice, including scheduling & organizing meetings, travel arrangements, managing calendars, monthly billing, and preparing reports as requiredAssisting with the preparation of client proposals and presentationsDrafting talking points on an array of topics as required, and ensure that the partner/leader is prepared and in possession of information and materials required for meetings and other scheduled eventsActing as a representative and ambassador for the accountable partners and other leaders, facilitating communication and working independently with the firm’s leadership team as requiredClient interaction to support information requests and follow-upsAssisting with partner expense reportsProactively anticipating the needs of the partners and other leaders, and ensuring accuracy, coordination, and prioritization/optimization of leader’s timeEnsure leaders are working on the most important items for the practiceHelp complete priority items for the leadership team to an appropriate level of qualityPerforming other duties as assignedHow do we define success for your role?You demonstrate BDO's core values through all aspect of your work: Integrity, Respect and CollaborationYou understand our client’s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high-quality workYou identify, recommend, and are focused on effective service delivery to our clientsYou share in an inclusive and engaging work environment that develops, retains, and attracts talentYou actively participate in the adoption of digital tools and strategies to drive an innovative workplaceYou grow your expertise through learning and professional developmentEducation and Professional Skills/KnowledgeYou have 4+ years of working experience in an executive assistant role or similar roleYou have an Office Administration diploma or other relevant education an assetPrior working experience at a professional services firm an assetYou have excellent knowledge of Microsoft Office computer programs (Word, Excel, and Outlook)You have the ability to prioritize workload and the flexibility to manage multiple tasksYou are able to work quickly and take on more responsibilities over timeYou have the ability to work in a deadline-driven work setting and deal with confidential informationYou have strong problem solving, analytical, and communication skills both written and oralYou value teamwork, client service, and quality in detailed workYou have excellent written and oral communicationThe expected range of compensation for this role is $53,000 to $88,000.Why BDO?Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2026 . This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.At BDO, our people experience is guided by three core pillars— Do work with genuine care, Do what matters with purpose, and Do what’s next - shaping how we support our people, serve our clients, and grow together.Our firm is committed to providing an environment where you can be successful in the following ways:We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.We support your achievement of personal goals outside of the office and making an impact on your community.We foster a collaborative, inclusive environment where your ideas are valued, and you can do your best work with genuine care and purposeWe encourage innovation and forward thinking, empowering you to embrace what’s next and help shape the future of our firmGiving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide comprehensive benefits from day one, and a flexible personal time off policy. We’re committed to supporting your overall wellbeing and provide reimbursement for wellness initiatives that fit your lifestyle.Everyone counts: We are committed to creating a workplace where employees can participate fully, contribute meaningfully and succeed without barriers. We are dedicated to fostering a workplace defined by respect, fairness, and a true sense of belonging for everyone. We recognize and celebrate the unique experiences, identities, and perspectives that each of us bring – and that these experiences strengthen how we work together. Our commitment extends to ensuring that our application process is both inclusive and accessible. If you require accommodation to complete the application process, please contact us .Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.Code of Conduct: Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.BDO may use artificial intelligence enabled tools to support certain aspects of the recruitment process. While these tools assist our teams, our use of AI does not replace human decision making, and all employment-related outcomes are made by BDO personnel.Privacy Policy | BDO CanadaReady to make your mark at BDO? send your up-to-date resume to one of our Talent Acquisition Specialists.To explore other opportunities at BDO, check out our careers page .#LI-SA3