Administrative Assistant, Finance

PowerCo; St. Thomas; On-site; CAD 50,000 - 70,000; Full time

Job summary

PowerCo, a leader in renewable energy, is seeking an Administrative Assistant to support their Senior Director of Finance and CIO in St. Thomas. This role involves comprehensive administrative support in a dynamic environment, with opportunities for career advancement and a competitive remuneration package. Join a diverse team committed to shaping the future of sustainable energy.

Benefits

Competitive remuneration reflecting skills and experience

Paid vacation

Development opportunities

Relocation support

Comprehensive benefits including health, dental, vision

Pension contributions and retirement savings matching

Flexible hybrid work structure

Qualifications

• 3+ years of administrative support experience in a busy corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with OneDrive, SharePoint, MS Teams is desired.

Responsibilities

• Manage and maintain schedules, including appointments and travel arrangements.
• Assist with budget preparation and financial documentation.
• Coordinate team meetings and liaise with stakeholders.

Skills

Organizational skills

Time management

Relationship-building

Attention to detail

Education

Post-secondary education in Business Administration or Finance

Tools

Microsoft Office Suite

SharePoint

Concur

SAP

Job description

1 month ago Be among the first 25 applicants

Our Story and Why We're Growing

We are proud to announce the launch of Volkswagen Group’s largest cell factory, PowerCo, in St. Thomas. This is more than just a job – it’s a unique opportunity to shape the future of sustainable energy. Join us as we ramp up operations and help build a world-class company.

At PowerCo, we foster an environment where ambition meets collaboration, and where flexibility and creativity thrive. You'll be part of a diverse, talented team shaping the future of battery production. This role offers the chance to advance your career alongside passionate colleagues committed to making a lasting impact.

About The Role

We are seeking a highly organized and proactive Administrative Assistant to support our Senior Director of Finance and Chief Information Officer (CIO). The role requires providing comprehensive administrative support with professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Additional support will be provided to the Finance and IT teams in daily operations.

This position is onsite at our St. Thomas office 4 days per week, with flexibility based on business needs.

Key Responsibilities

• Manage and maintain schedules, including appointments, meetings, travel arrangements, and expenses
• Handle correspondence, company car/IT concerns, teleconference setup, translation requests, onboarding new team members, etc.
• Coordinate and organize team meetings, prepare agendas, take minutes, and follow up on action items
• Assist with budget preparation, expense reports, and financial documentation
• Liaise with internal and external stakeholders on behalf of the Senior Director of Finance and CIO
• Maintain and publish documents on SharePoint
• Collaborate with other team members to ensure smooth departmental operations
• Interface with all organizational levels within Canada and with HQ in Germany
• Support other Executive and Administrative Assistants as needed
• Perform additional duties as assigned

What You Bring To The Team

• Post-secondary education in Business Administration, Finance, or a related field (preferred)
• 3+ years of administrative support experience in a busy corporate environment
• Strong organizational and time management skills with the ability to prioritize effectively
• Proven ability to multi-task, pay attention to detail, and handle ambiguity
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with OneDrive, SharePoint, MS Teams, Concur, and SAP (desired)
• Strong relationship-building skills
• Ability to work in a dynamic environment, adapt to last-minute changes professionally
• Willingness to travel domestically and internationally occasionally
• Flexibility for overtime and support across time zones as needed

Power Perks

• Competitive remuneration reflecting skills and experience
• Paid vacation, with no vacation days from Dec 24-31
• Development opportunities
• Relocation support
• Participation in community-focused company events
• Comprehensive benefits including health, dental, vision, mental health
• Pension contributions and retirement savings matching
• Flexible hybrid work structure, subject to company policy

We value diversity and inclusion. All qualified candidates will be considered regardless of age, race, religion, gender identity, sexual orientation, national origin, or disability. We accommodate applicants with disabilities during the application process; please inform us in advance if needed.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Renewable Energy Equipment Manufacturing

We look forward to your application!