Administrative Assistant

EVS Canada; Vancouver; On-site; CAD 50,000 - 55,000; Full time

Job summary

EVS Canada is looking for a skilled Administrative Assistant to manage day-to-day office operations, including financial processes and HR support. With a focus on organization and attention to detail, the role offers a competitive salary and benefits in a collaborative work environment. Ideal candidates will have experience in administration, finance, and exceptional communication skills.

Benefits

Extended health coverage, including medical, dental, and vision.

RRSP with a 5% employer match.

Generous paid time off and holidays.

Company-issued laptop and cell phone allowance.

Opportunities for growth and development.

Qualifications

• Minimum 2 years experience in administrative role with HR and finance responsibilities.
• Highly organized, excellent communication and time-management skills.
• Proficient in Microsoft Office, especially Excel and Outlook.

Responsibilities

• Coordinate internal scheduling and office communications.
• Process accounts payable and accounts receivable.
• Assist with recruitment coordination and maintain employee records.

Skills

Organization

Communication

Time Management

Attention to Detail

Education

Minimum 2 years in an administrative role

Tools

Microsoft Office

Job description

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Salary : $50,000 – $55,000 annually + Commission

About Us :

EVS Canada Ltd. is a growing company that specializes in premium beverage services. As the exclusive Canadian partner for Nespresso Professional, nunshen tea, and Nayka water, we deliver exceptional service and value across multiple provinces. We are looking for an organized and detail-oriented Administrative Assistant to support our day-to-day office operations and assist with financial tasks.

Position Overview :

The Administrative Assistant will be key in keeping our operations running smoothly. While the core focus is on general administration and office support, including scheduling, internal communication, records management, and coordination tasks, we are looking for someone with experience in finance who can also contribute to financial processes such as invoicing, reconciliations, and reporting. Additionally, the position will temporarily support HR duties during a 15-month maternity leave.

The Role (Including but not limited to) :

Administrative Support

• Coordinate internal scheduling, meetings, and office communications.
• Order and manage office supplies; maintain the organization of the workspace.
• Assist with filing systems, document preparation, and general correspondence.
• Support facility and lease-related administration
• Help manage insurance documents and workers’ compensation records.
• Maintain confidentiality and organization of company records and documents.

Finance Support

• Process accounts payable and accounts receivable.
• Generate and track client invoices and payment status.
• Handle deposits and occasional bank runs
• Reconcile monthly credit card statements.
• Assist with payroll administration and maintain accurate pay profile records.
• Support financial reporting and coordinate with external accountants for audits.

HR Support

• Assist with recruitment coordination : job postings, interview scheduling, and onboarding documentation.
• Maintain employee records and support benefits administration.
• Help with internal policy communication and employee file updates.
• Support team-building activities and company events planning.

Qualifications :

• Minimum 2 years in an administrative role with direct experience in both HR and finance responsibilities.
• Highly organized with strong attention to detail.
• Excellent communication and time-management skills.
• Proficient in Microsoft Office (especially Excel and Outlook).
• Experience with invoicing, payroll systems, or basic bookkeeping is an asset.
• Discreet and dependable when handling sensitive information.

Why Join EVS Canada Ltd. :

• Competitive salary and commission opportunity.
• Comprehensive Benefits : Extended health coverage, including medical, dental, and vision.
• Financial Growth : RRSP with a 5% employer match and competitive bonus programs.
• Work-Life Balance : Generous paid time off, paid holidays, and a supportive work environment.
• Additional Perks : Company-issued laptop, cell phone allowance.
• Opportunities for growth and development in a collaborative environment.

We are looking for someone with experience in financial processes such as invoicing, reconciliations, and expense tracking. Familiarity with financial software and tools is an asset. Only candidates who meet the criteria will be contacted. Please do not call regarding the status of your application.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Food and Beverage Services

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