Finance Coordinator

Queen's Student Alumni Association; Kingston; On-site; CAD 65,000 - 80,000; Full time

Job summary

An established industry player is seeking a Finance Coordinator to join their dynamic team in Kingston. This role involves managing financial systems for research projects, ensuring compliance with funding requirements, and providing vital support to the finance unit. The ideal candidate will possess a strong background in accounting, project management, and analytical skills, and will thrive in a collaborative environment. With a commitment to diversity and inclusion, this organization offers a supportive workplace where your contributions will make a meaningful impact in the field of research funding and financial oversight.

Qualifications

• University degree in Commerce or Accounting with relevant experience.
• Knowledge of standard accounting practices and budget management.

Responsibilities

• Manage financial transactions and research project budgets.
• Conduct compliance audits on research accounts.

Skills

Budget Management

Accounting Practices

Analytical Skills

Project Management

Communication Skills

Education

University Degree in Commerce

Professional Accounting Designation

Tools

Excel

Oracle

PeopleSoft

TRAQ

Job description

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Competition Number: J0525-0135

Position Title: Finance Coordinator

Position Number (Final): 00504749

Employee Group: Research, Grant & Contract

Job Category: Audit, Finance, and Procurement

Department or Area: Canadian Cancer Trials Group

Location: Kingston, Ontario, Canada (On-site)

Salary: $65,044.00 - $79,313.00/Year

Grade: 08 Review Salary Information Here

Hours per Week: 35

Job Type: Permanent (Continuing)

Shift: 7 Monday - Friday

Number Of Positions: 1

Date Posted: May 6, 2025

Closing Date: May 20, 2025

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COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

Reporting to the Canadian Cancer Trials Group (CCTG), Finance Lead Officer, and working in collaboration with the Finance Unit at CCTG, the Finance Coordinator supports financial systems for the CCTG. The incumbent will perform research accounting and financial reporting activities necessary to meet the requirements of research funders, partners, and Queen’s University.

Job Description

KEY RESPONSIBILITIES:

• Perform financial and accounting duties, including research project budget management and processing of financial transactions. This includes establishing complex research accounts, setting up approved budgets, analysis and reconciliations of research projects and grants, per case funding, ensuring revenues and expenditures are charged to the appropriate accounts, prepare necessary journal entries and monthly reports as required.
• Provide guidance and support for the procurement needs of the Group.
• In support of the Manager of Finance, ensure training of key CCTG staff in compliance with new systems and upgrade requirements.
• Responsible for conducting internal and routine compliance audits on research accounts, to ensure expenditures are appropriate and are properly supported by receipts, in accordance with university and funding agency policies. Results of these audits will be reported to the Manager of Finance with major issues reported to the Group Director.
• Assist the Finance Lead Officer in the preparation of financial statements for the Manager of Finance, Group Director and Queens Health Sciences, including the preparation of end of year and trial reconciliation reports with Senior Investigator/Trial Teams.
• Provides back up support to the Finance Lead Officer as required.
• Undertake other duties and special projects as required in support of the Finance unit of CCTG.
  
  

Required Qualifications

• University degree in Commerce, Business Administration and/or Accounting, with several years of relevant accounting experience.
• Professional accounting designation, or in progress, considered an asset.
• Demonstrated knowledge of standard accounting practices, proven budget management skills, and account administration is required.
• Consideration may be given to an equivalent combination of education and experience.
  
  

Special Skills

• Respects diversity and promotes equity and inclusion in the workplace.
• Strong project management and organization skills required to address multiple competing demands, priorities, and deadlines.
• Strong analytical, interpretive and problem-solving skills, analyze issues, investigate and access situations, gather information and provide recommendations on various financial tasks.
• Demonstrates initiative and ability to work well in a team-oriented environment.
• Strong communication skills to interact with individuals at CCTG and within Queen’s University (Financial Services, Procurement Services, Office of Research Services, etc.).
• Strong computer skills including advanced Excel for analysis and use of various databases at CCTG and Queen’s University (Oracle, PeopleSoft, TRAQ etc.).
• Ability to adapt to emerging technologies.
• Outstanding attention to details.
  
  

Decision Making

• Under the supervision of the Finance Lead Officer, determine how accounting research issues should be resolved and ensure that all the issues are resolved in a manner that meets financial and legal boundaries with major issues being directed to the Manager of Finance.
• Make recommendations on the creation of compliance audits for research accounts.
• Prioritize workload to ensure that all deadlines and deliverables are met.
• Make budgetary decisions and appropriately allocate resources.
• Interpret and implement policies or analyze procedures and recommend changes or amendments as required through the implementation of automated processes, where applicable, and improve current processes and reporting tools.
• Make independent decisions as an integral part of daily duties.
  
  

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [e-mail].

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