Contract Coordinator & Finance Clerk

Sotck; Old Toronto; Remote; CAD 58,000 - 86,000; Full time

Job summary

An established industry player seeks a dynamic Contract Coordinator to facilitate impactful projects and drive sustainability. In this role, you will coordinate contracts, ensure compliance, and engage with various stakeholders. You'll thrive in a collaborative environment that values innovation and self-management. This position offers the chance to work with passionate experts and contribute to meaningful change in sustainability. If you are proactive, organized, and possess strong communication skills, this opportunity is perfect for you. Join a forward-thinking team where your contributions will foster growth and drive bold impact.

Benefits

50% employer-funded group benefit plan

Life and Disability Insurance

Employee Assistance Program

Health & Wellness Spending Accounts

Flexible work schedules

Flexible Personal Time Off

$750 annual professional development stipend

Work-from-home stipend

Cell phone reimbursement

Annual Parks Canada Discovery Pass

Qualifications

• Bachelor's degree in Business Administration or Commerce is essential.
• Experience with contracts in the AEC industry is preferred.

Responsibilities

• Coordinate contracts and agreements ensuring compliance with policies.
• Administer, prepare, and monitor contracts for goods and services.
• Support payroll processing and maintain payroll records.

Skills

Analytical Skills

Collaboration Skills

Communication Skills

Organizational Skills

Time Management Skills

Attention to Detail

Self-Management Skills

Education

Bachelor of Business Administration

Bachelor of Commerce

Tools

MS Office (Word, PowerPoint)

Adobe Suite

Deltek VantagePoint

ClickUp

SharePoint

Job description

Finance & Accounting: Contract Coordinator and Finance Clerk
Location: Vancouver/Edmonton/Calgary/Toronto/Remote
Employment Type: 0.5-1.0 FTE

Stok leads organizations to decarbonize now. We integrate expertise across sustainability consulting, energy engineering, commissioning, and project delivery. From the enterprise to asset level, we provide clients with strategy, management, and technical support to translate bold commitments into impact. Stok is a Certified B Corp and ILFI Just organization, and has been recognized as a Top Impact Company and Best Workplace. Our global team delivers on client ambitions across programs and projects worldwide.

Position Description
Do you get excited about working on diverse projects, engaging in problem-solving, and collaborating with various teams to drive bold change? Are you inspired by working alongside passionate experts redefining sustainability? Looking for a career where purpose and impact take center stage? Stok seeks a dynamic Contract Coordinator to support our drive for growth as a catalyst for bold impact.
In this role, you will be responsible for coordinating contracts and agreements alongside the Contract Manager, ensuring compliance with relevant policies and regulations, and completing project setup in Stok’s ERP software. This role requires strong collaboration skills to work effectively within a self-managed governance framework. Attention to detail is crucial as the coordinator will review documents, track contract milestones, and support negotiations. The ideal candidate should be proactive, organized, and possess excellent communication skills to facilitate discussions and resolve issues that arise during the contract lifecycle. Join a supportive, purpose-driven team where everyone contributes their expertise to deliver impact, forge meaningful connections, and push the boundaries of what’s possible.

Responsibilities
1. Support the Contract Manager in the following areas of responsibility
2. Coordination and/or negotiation of contract provisions or changes among internal and external stakeholders.
3. Summarizing contract requirements and ensuring contract execution abides by organizational policies.
4. Administering, preparing, revising, and monitoring contracts that involve the purchase or sale of goods and services.
5. Reviewing and evaluating contracts for Stok’s risk management practices.
6. Create projects in Stok’s ERP software for project managers.
7. Frequent audits of project data and contract data.
8. Providing any required additional support to mitigate risk exposure.
9. Managing insurance compliance and certificates of insurance for clients and subconsultants.
10. Conduct project setup for all new Canada-based projects.

Support the Director of Accounting and Payroll Clerk in the following areas of responsibility:
1. Processing employee payroll accurately and on time.
2. Maintaining and updating payroll records, including tax and benefit deductions.
3. Ensuring compliance with federal, state/provincial, and local payroll laws.
4. Addressing payroll inquiries and resolving discrepancies.
5. Assisting with preparing payroll-related reports for management.

Qualifications
What you’ll need to be successful in this role:
• Bachelor of Business Administration or Commerce
• Experience with contracts in the Architecture, Engineering & Construction (AEC) industry
• Exceptional Analytical Skills: Precision, efficiency, and creativity in handling data or challenges.
• Collaboration and Communication: Ability to work effectively with diverse personalities and work styles, partnering with operational team members, project team members, and service providers.
• Organizational and Time Management Skills: Proven ability to manage multiple priorities, track deadlines, and ensure the seamless delivery of high-quality contracts.
• Attention to Detail: A sharp eye for detail, thoroughness, and accuracy to ensure all deliverables meet Stok’s high standards, contract law, and compliance regulations.
• Self-Management Skills: Ability to work autonomously, the understanding/discretion to know when to pull others into the fold, and the drive to turn your words into actions.
• Proficiency with MS Office applications, especially Word and PowerPoint, and Adobe Suite

Additional qualifications we’d be excited for you to bring:
• Experience with public agency contracting and procurement processes in Canada
• Experience with Deltek VantagePoint or other Deltek products
• Familiarity with ClickUp and SharePoint

At Stok, We Seek Culture Add, Not Culture Fit
Our Values-Aligned Team Members:
• Craft innovative ideas and have a say in how the firm operates. We have built self-management and distributive governance into our organizational structure to enable every team member to share input on policies and procedures.
• Contribute to an environment where work feels enjoyable, creative, and fulfilling, blending productivity with energy and enthusiasm. At Stok, we refer to this as “work is play”.
• Strive for a better way to do business and create a positive impact through their work. Stok believes in business as a force for good and is a certified B Corp, demonstrating our commitment to maximizing social and environmental impacts, in addition to profit.
• Give back in a meaningful way. We donate 2% of profits to causes we believe in.
• Advocate for a level playing field. Stok has intentionally baked social justice into our operations, which we hold ourselves accountable to through our International Living Future Institute JUST Label.

How We Support You
Family is important. You can’t be your best self without knowing that your family is getting what they need to thrive, which is why Stok offers the following benefits in Canada:
• 50% employer-funded group benefit plan including extended health and dental, taking care of basics.
• Life (including spousal and dependents), AD&D, Long-Term Disability, and Critical Illness insurance because we like to be prepared for anything.
• Employee Assistance Program providing additional resources for mental health, stress management, financial advice, and work-life integration, completely confidentially.
• Health & Wellness Spending Accounts a top-up to further support your wellbeing.

Autonomy is structured into Stok’s culture by design. We value self-management practices. That’s why we offer:
• Flexible work schedules. We all work our best in different ways, so empower you to find yours.
• Flexible Personal Time Off. We provide a guaranteed 10 paid holidays, wellness and vacation time. We know taking time for ourselves is healthy and fosters growth. We trust you to ensure expectations for your role are met, so take time off when you need it.

Bonus Benefits
• Transparent, objective, merit-based compensation and profit distribution policies
• $750 annual professional development stipend
• Work-from-home (WFH) and technology stipend to support ergonomics and remote work
• Cell phone reimbursement
• Personal company credit card
• Annual Parks Canada Discovery Pass

Benefits listed are applicable to Canada residents only. International and US applicants will receive information regarding their specific benefits packages directly from a People Operations Specialist during the recruitment and hiring process.

Stok does not require team members to be in an office, but our office locations are open to foster team collaboration and connectivity. This role will have the opportunity for in-person collaboration with Stok teams in Vancouver and/or Edmonton but can be located anywhere in Canada.

COMPENSATION RANGE: $58,500-$85,600 based on market location and experience.