Research Finance and Administrative Coordinator

Research Finance and Administrative Coordinator

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Competition Number: J0425-0885

Position Title: Research Finance and Administrative Coordinator

Position Number (Final): 00503602

Employee Group: Research, Grant & Contract

Job Category: Administrative

Department or Area: Surgery

Location: Kingston, Ontario, Canada (On-site)

Salary: $57,357.00 - $69,938.00/Year

Grade: 07 Review Salary Information Here

Hours per Week: 35

Job Type: Permanent (Continuing)

Shift: 7 Monday - Friday

Number Of Positions: 1

Date Posted: April 25, 2025

Closing Date: May 12, 2025

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COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University

Queen’s University is a Canadian research-intensive university offering a transformative student learning experience. We have opportunities across diverse research fields, faculty administration, engineering, athletics, power generation, shared services, and more.

We are committed to employment equity and diversity, welcoming applications from women, racialized/visible minorities, Indigenous peoples, persons with disabilities, LGBTQ+ community members, and others reflecting Canadian diversity.

Come work with us!

Job Summary

Reporting to the Department Manager, the incumbent will coordinate activities supporting the Department of Surgery’s research program. Responsibilities include research accounting, report generation, project setup, ethics coordination, supporting funding applications, liaising with agencies, and assisting with research applications. The role also involves supporting the Surgery Research Director and providing backup finance support to the Department Financial Officer.

Key Responsibilities include:
- Acting as resource person and liaison for research-related matters.
- Supporting research funding applications and organizing related documentation.
- Distributing information on research funding opportunities.
- Coordinating and supporting research committee meetings.
- Providing administrative support to the Research Director.
- Tracking research funding and departmental research activities.
- Drafting funding letters and gathering research data for reports.
- Maintaining filing systems and databases.
- Assisting in planning research events.
- Supporting research accounting activities such as account monitoring, expense processing, and reconciliation.
- Tracking and reporting research metrics annually.
- Assisting with financial reporting and support activities.
- Making decisions on project priorities, grant proposal content, and research inquiries.

Qualifications include a bachelor’s degree or equivalent, 5+ years of related experience, knowledge of university policies, and proficiency in financial and research administration. Skills required include excellent organizational, interpersonal, communication, and computer skills, with the ability to work independently and collaboratively. The role demands discretion, attention to detail, and the ability to work non-traditional hours periodically.

The University promotes employment equity and provides accommodations during recruitment upon request.

Interested applicants should consider this opportunity.