Event Coordinator

Kamloops Film Society; Kamloops; On-site; CAD 30,000 - 60,000; Full time

Job summary

The Kamloops Film Society seeks a full-time Event Coordinator for a nine-week contract to assist with the Indigenous Film Festival. This role involves event planning, customer service, and coordination tasks, providing a unique opportunity to gain hands-on experience in a dynamic environment. Ideal candidates are those aged 15-30 with some post-secondary education and a passion for community engagement.

Qualifications

• Canadian citizen, permanent resident, or granted refugee status.
• Aged between 15 and 30 at the start of employment.
• Serving It Right & Foodsafe Certification (can be obtained once hired).

Responsibilities

• Assist the Festival Chair with planning and coordination of the Indigenous Film Festival.
• Manage patron-facing engagements and ensure positive experiences.
• Coordinate marketing and advertising for the festival.

Skills

Customer service

Event planning

Communication

Education

Post-secondary education

Job description

The Kamloops Film Society is looking to hire a full-time Event Coordinator for a nine-week contract starting late June 2025. This is a 31 hour per week position, working weekdays, with some evenings and weekends.

The Event Coordinator will be assisting the Festival Chair with the planning, marketing, coordination and delivery of the 4th annual Indigenous Film Festival (IFF) planned for September 26-28, 2025 at the Paramount Theatre. As well, the Event Coordinator will develop hand-on customer service experience by working nightly shifts at the Paramount Theatre leading up to the festival.

RESPONSIBILITIES:

• Support/ assist the Festival Chair in curating the festival, more specifically in:
• Content programming and research
• Community outreach planning and research
• Special events and collaborations research and ideation
• Support fundraising and sponsorship initiatives for the festival
• Serve as a Secretary for committee meetings and maintaining other internal documentation
• Work with the Festival Chair to deliver a positive patron experience at all touchpoints of the festival
• Manage all data and documentation during the festival to create post festival dashboards and debriefs
  

TASKS:

• Coordinating advertising, promotion, and marketing for the festival
• Assisting with supervising the Festival Committee, made up of volunteers of the KFS. The Event Coordinator will help make decisions, troubleshoot, communicate, and negotiate through issues with the team
• Overseeing all the patron facing engagements during the festival to ensure a positive patron experience for all attendees; including Front of House ticketing, point of sale utilization, customer issue management, and troubleshooting
• Ensuring the technical elements of the festival including projection and sound technology are functioning properly
• Managing the KFS social media channels and dealing with customer questions via social media
• Updating the website with pertinent festival related information
• Creating engaging digital content to promote the festival
• Maintaining all necessary records, data and dashboards for post-festival debriefs and archives
• Liaising with event venues and partners as needed
• Liaising with special guests as needed
• Liaising with event partners and contractors as needed
• Communicating with the KFS team in regards to logistical and process changes for a smoother operation of the festival

Not all tasks/ responsibilities will be expected from the Event Coordinator right at the start. The goal is to build on the skills that the successful candidate already has and to develop the skills they have not yet had the opportunity to build. The Festival Chair will work in tandem with the incumbent to introduce them to the various tasks and responsibilities, by teaching them what is expected, then demonstrating the proper execution, then allowing the Event Coordinator to try with supervision, to finally allowing them to continue without direct supervision, but with ongoing check ins and assessments.

This is a Canada Summer Jobs position.

Qualifications:

• Canadian citizen, permanent resident or granted refugee status.
• Between the ages of 15 and 30 (inclusive) at the start of employment.
• At least some post-secondary education is required.
• Significant experience may be presented in lieu of formalized post-secondary education
• Must be available to work weekdays, evenings, and weekends.
• Serving It Right & Foodsafe Certification (can be obtained once hired).

Hours: 31 hrs/week

Rate: $19/h

Preference will be given to candidates’ self-identifying in any of the groups below. Please indicate in your job application whether you identify as any of the following:

• Indigenous
• Visible minorities/racialized
• LGBTQ2

DEADLINE TO APPLY:June 1, 2025.

HOW TO APPLY:Interested candidates are asked to send a cover letter and resume [e-mail] with “Event Coordinator” in the subject line. Only those shortlisted for an interview will be contacted.

More info: https://thekfs.ca/job-postings/