Special Events Coordinator

Alliance for Arts and Culture; British Columbia; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dynamic Special Events Coordinator to enhance their literary programming. This role involves planning and executing a variety of engaging events, including the Summer Writing Challenge, while ensuring all logistical aspects are managed efficiently. The ideal candidate will be detail-oriented and passionate about literature, bringing strong communication and organizational skills to the team. Join a collaborative environment where your contributions will help foster a vibrant community of writers and literary enthusiasts. If you are ready to make an impact in the literary arts, this opportunity is perfect for you.

Qualifications

• Strong communication skills are crucial for coordinating events and engaging with participants.
• Attention to detail and time management are essential for ensuring events run smoothly.

Responsibilities

• Plan and coordinate a diverse range of literary events and manage timelines effectively.
• Collaborate with marketing for effective messaging and coordinate logistics for events.

Skills

Event Coordination

Communication Skills

Time Management

Customer Service

Social Media

Education

Experience in Event Management

Training in Marketing or Communications

Interest in Literary Arts

Tools

Online Platforms

Audio/Visual Equipment

Job description

Founded in 1976, the FBCW has a mandate to promote excellence and professionalism in the literary arts across BC and the Yukon. We support writers at every stage of their creative journeys through programs, services, and publications that target craft, connection, and career through both in-person and online delivery.

The FBCW has 1,800+ members, with more than 4,300 subscribers to our weekly newsletters. In this past year alone, we have presented 198 events, attracting more than 5,183 registrants. Current priorities include increasing opportunities for young and emerging writers, developing partnerships, and incorporating more in-person events, such as Edit Fest and our in-person writers’ retreats, while maintaining online programming to reduce barriers and ensure access for all.

Programming highlights include the publication of WordWorks, a full-colour tri-annual magazine (also available online) dedicated to providing educational content and opportunities for writers to receive compensation for their work. We produce and present an annual week-long literary summit/festival featuring established writers, authors, and other literary professionals who facilitate engaging and educational webinars and panel discussions focused on craft development.

The Federation of BC Writers (FBCW) is seeking a dynamic and highly organized Special Events Coordinator to join our team. The role involves planning, coordination, and execution of events, including the Summer Writing Challenge. Additional responsibilities include updating our Video Vault and testing online systems. The ideal candidate will be detail-oriented, proactive, passionate about literature and event management, and comfortable working in an online environment.

Responsibilities:

1. Event planning and coordination, including helping to plan a diverse range of literary events
2. Manage event timelines to ensure all aspects (venue, speakers, materials, marketing, etc.) are prepared and executed on time
3. Collaborate with the marketing team for effective messaging
4. Coordinate logistics for all events, including virtual platforms, audio/visual needs, and materials
5. Maintain a video vault of recorded sessions
6. Monitor registration processes, create registration forms, track sign-ups, and assist registrants
7. Maintain communication with speakers, authors, panelists, volunteers, and stakeholders
8. Support volunteer coordination as needed
9. Perform other duties within the scope of the role

Qualifications:

• Excellent written and verbal communication skills
• Experience or interest in the literary arts is an asset
• Experience or training in event coordination, marketing, or communications
• Strong time management skills and ability to handle multiple priorities
• Attention to detail
• Teamwork skills and ability to work independently
• Passion for customer service and creating accessible community experiences
• Experience with social media and web-based technologies
• Applicants must be aged 18-30, Canadian citizens, permanent residents, or refugees under the Immigration and Refugee Protection Act, with a valid Social Insurance Number and legal right to work in Canada

How to Apply:

Submit your CV and cover letter by Friday, May 23, 2025 to: [e-mail]

The Federation of BC Writers is an equal opportunity employer committed to inclusion, equity, and accessibility. We thank all applicants; only those selected for an interview will be contacted.