Temporary Events Coordinator (Maternity Leave Coverage)

Alliance for Arts and Culture; British Columbia; On-site; CAD 25,000 - 35,000; Part time

Job summary

A charitable arts organization is seeking a Temporary Event Coordinator to manage arts and culture events during a maternity leave. The role involves logistics, budgeting, and community engagement, requiring strong organizational and communication skills. Ideal for a creative individual who enjoys working in a dynamic environment.

Qualifications

• Ability to work independently and collaboratively.
• Flexibility to work evenings and weekends as needed.

Responsibilities

• Liaise with artists, vendors, partners, and volunteers for event logistics.
• Manage event timelines, budgets, and administrative requirements.
• Develop and distribute marketing materials to maximize attendance.

Skills

Organizational skills

Communication

Problem-solving

Tools

Google Workspace

Design tools

Social media

Job description

The Langley Arts Council is a charitable arts organization committed to fostering creativity, accessibility, and community engagement through innovative and inclusive programming. From performances and exhibitions to community classes, workshops, and festivals, we bring people together through the transformative power of the arts.

Position: Temporary Event Coordinator

We are seeking an enthusiastic and detail-oriented Event Coordinator to join our team on a temporary basis to cover a maternity leave. The contract position is ideal for someone who thrives in a dynamic, creative environment and is passionate about delivering engaging arts and culture events. The candidate must be able to commit to part-time hours, working Tuesdays, Fridays, and Saturdays, with some schedule flexibility that can be negotiated.

Responsibilities:

1. Report to the Executive Director and Office Manager for daily duties.
2. Liaise with artists, vendors, partners, volunteers, and venue staff to ensure smooth logistics.
3. Manage event timelines, budgets, and administrative requirements.
4. Coordinate event permits, insurance, and health/safety needs.
5. Supervise event setup, on-site staff/volunteers, and event takedown.
6. Develop and distribute marketing materials to maximize attendance and community engagement.
7. Coordinate volunteers, including assessment, recruitment, and placement.
8. Identify and follow up with potential sponsors and partners; actively seek funding opportunities.
9. Prepare post-event evaluations and reports.
10. Attend and oversee community events on behalf of the Langley Arts Council.

The Langley Arts Council strives to create a diverse staff and encourages applications from IBPOC, LGBTQ2, persons with disabilities, and new Canadians.

Qualifications:

1. Ability to work independently and collaboratively.
2. Excellent organizational, communication, and problem-solving skills.
3. Flexibility to work evenings and weekends as needed.
4. Proficiency with Google Workspace, basic design tools, and social media platforms.
5. Team-oriented mindset, contributing to a collaborative environment.

How to Apply:

Send your resume and a brief cover letter outlining your interest and experience to Nicole Hutton at [e-mail] by May 25, 2025.

Additional postings can be viewed at the right.

We acknowledge that the Langley Arts Council operates on the traditional unceded territories of the Coast Salish peoples of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaɬ (Tsleil-Waututh) Nations, along with 240 other Indigenous communities across BC.