Administrative Assistant, Clinical Operations-Surrey

Fraser Health Authority; Surrey; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Full-time Administrative Assistant to serve as the vital link between leadership and the community. This hybrid role offers a unique opportunity to utilize your administrative and secretarial expertise in a rewarding environment. You will be responsible for providing varied administrative support, managing appointments, and coordinating workflows. Join a team dedicated to patient-centered care and enjoy comprehensive health benefits, generous vacation time, and career advancement opportunities. If you are passionate about making a difference in healthcare, this is the perfect opportunity for you.

Benefits

Comprehensive health benefits

Employee and family assistance program

Generous vacation time

Exclusive staff discounts

Defined pension plan

Qualifications

• 3 years of experience in a complex business or healthcare environment.
• Graduation from a recognized administrative or secretarial program.

Responsibilities

• Provides administrative support by drafting correspondence and reports.
• Manages appointment calendars and coordinates meetings.
• Develops and implements new work methods and procedures.

Skills

Administrative Support

Secretarial Skills

Microsoft Office

Typing Speed (55 w.p.m.)

Time Management

Education

Grade 12

Administrative Program

Tools

Microsoft Office

Standard Office Equipment

Job description

Salary

The salary range for this position is CAD $24.76 - $32.50 / hour

Job Summary

Are you passionate about being the administrative link between leadership, hospitals, communities, and the public? Are you looking to bring your extensive administrative and secretarial skills to a rewarding role? If you have answered “yes”, we want you to keep reading to explore your career with us!

We are currently have an exciting opportunity for a Full time Administrative Assistant .This is a Hybrid position based out of our Corporate office in Surrey, B.C,

Take this opportunity to:

• Provides varied administrative and secretarial support to the Director of Physician Contracts & Medical Staff Services
• Performing duties such as drafting and typing correspondence, generating reports and presentations,
• Responding to a variety of internal and external inquiries
• Managing appointment calendars, coordinating the work flow for the assigned area
• Developing and implementing new work methods and procedures.
  
  

Want to join our team? We will be looking for you to have:

Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience

Experience some of the benefits of working with us, including:

• Career advancement and growth opportunities
• Comprehensive health benefits including extended health and dental 100% paid by us, that cover you and your whole family.
• Health and well-being resources, including an employee and family assistance program.
• Generous vacation time: eligible employees can earn up to four (4) weeks of vacation per year, with the possibility of accruing extra time based on there tenor with us.
• Access to exclusive staff discounts and perks with various partners including, a Transit Incentive Program
• A defined pension plan.
  
  

Join our team at Fraser Health- where cared for people ,care for people.

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Responsibilities

• Provides administrative and secretarial support by drafting correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
• Researches, organizes, and summarizes support materials. Generates reports and presentations.
• Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.
• Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.
• Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.
• Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
• Assists in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information.
• Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
• Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.
• Performs other related duties.
  
  

Qualifications

Education and Experience

Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

• Ability to type 55 w.p.m.

• Ability to operate a computer using a variety of desktop technology and other standard office equipment. Proficiency with all Microsoft Office applications at an intermediate level.
• Ability to work independently and manage multiple and rapidly changing priorities.
• Ability to deal effectively with others.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.
  
  

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

Instagram | Facebook | LinkedIn | X | Indeed | Glassdoor

IMPORTANT: Recruitment scam warning

Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.