administrative assistant - office

Management & Consultants Ltd.; Surrey; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the consulting sector is seeking an Office Administrative Assistant to coordinate various administrative tasks. The role involves managing HR activities, organizing seminars, and ensuring compliance with policies. Ideal candidates will have a college diploma and strong communication skills, with the ability to multitask effectively.

Qualifications

• Education: College diploma or equivalent.
• Experience: 1 to less than 7 months.
• Personal suitability: Excellent communication, multitasking, and organizational skills.

Responsibilities

• Coordinate seminars, conferences, and HR activities.
• Supervise staff and manage office procedures.
• Plan and control budget and expenditures.

Skills

Multitasking

Oral communication

Written communication

Flexibility

Organizational skills

Team player

Accuracy

Client focus

Reliability

Time management

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Job description

1 day ago Be among the first 25 applicants

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  
  

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  
  

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Evaluate daily operations
• Motivate staff
• Plan and control budget and expenditures
• Review HR projects to assure compliance with laws and regulations
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Supervise office and volunteer staff
  
  

Additional information

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Due diligence

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

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