Project Administrative Assistant

Klohn Crippen Berger; Greater Sudbury; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

Klohn Crippen Berger is seeking a Project Administrative Assistant for their Sudbury office. This role involves document tracking, formatting, and providing administrative support to the project team. The ideal candidate will have strong organizational skills, attention to detail, and proficiency in MS Office, with a salary range of $60,000 to $80,000 per year.

Benefits

Hybrid work opportunities

Annual performance and salary review

Flexible benefits, including RSP

Paid OT and sick days

Vacation policy that aligns to your experience

Qualifications

• Proven experience as project administrative assistant or in a similar role.
• Above average proficiency in MS Office (MS Word, MS Excel, MS PowerPoint).
• Exceptional attention to detail with a keen eye for the written English language.

Responsibilities

• Provide project administration for engineering reports, including filing and compiling deliverables.
• Format project documents to ensure consistency and adherence to company standards.
• Prepare and edit correspondence, communications, presentations, and other project documents.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Time management

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

MS Office

PDF software (Bluebeam and/or Acrobat)

Job description

Get AI-powered advice on this job and more exclusive features.

Are you looking for an opportunity to…

• Work in a close-knit group of motivated professionals?
• Showcase your organizational skills?
• Positively impact your work environment?

What makes us stand out?

Our tag line “Down to Earth / Up to the Challenge” says a lot about who we are. In broad terms, we think KCB’s primary differentiators are :

• Our global reputation for technical excellence
• Our appetite to tackle problems with unique complexities
• Our creative perspectives that come through diverse and inclusive teams
• Our size, large enough to win intriguing projects, small enough to know you by name

What you would engage in :

We are seeking a highly organized office-based Project Administrative Assistant to join our expanding Sudbury office. If continuing your career journey with us, you will play a crucial role in document tracking and document formatting and ensuring the smooth and efficient operation of our project team. This position requires a proactive individual with excellent editing skills, and a strong work ethic. The role of Project Administrative Assistant comes with the flexibility to work a hybrid schedule and will provide you with the opportunity to :

• Provide project administration for engineering reports (filing, working with excel files, compiling deliverables, creating administrative reports, etc.).
• Administrative support to the team, including travel arrangements, pursuing timesheet completion, tracking change orders, and adherence to IMS procedures.
• Format project documents to ensure consistency and adherence to company standards.
• Prepare and edit correspondence, communications, presentations, and other project documents.
• Use internal & external internet-based library sites such as Newforma & SharePoint for uploading and filing deliverables.
• Assist with various special projects as required.

What we require :

We respect the knowledge and experience you have gained to date and are willing to help you build on it. We do however require the following qualifications :

• A High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience as project administrative assistant or in a similar role.
• Above average proficiency in MS Office (MS Word, MS Excel, and MS PowerPoint, in particular), and PDF software (Bluebeam and / or Acrobat preferred).
• Exceptional attention to detail, with a keen eye for the written English language.
• Strong organizational and time management skills.
• A professional demeanor and interpersonal skills.

The salary for this position is $60,000 to $80,000 per year. Salary is based on applicable experience, education, and skill level.

Along with continued career development, KCB offers :

• Hybrid work opportunities
• Annual performance and salary review
• Vacation policy that aligns to your experience
• Paid OT, and sick days
• Flexible benefits, including RSP, social, and mental well-being initiatives
• Commitment to global ESG standards

We are a global organization committed to employment equity. We respect the uniqueness that makes you, you. We encourage applications from all qualified career seekers, regardless of gender, sex, religion, or nationality.

To learn more about projects you could be a part of check out Projects - KCB (klohn.com) and our Careers page for more details.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Civil Engineering

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