Administrative Assistant (Term)

G3 Connection; Saskatoon; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Quality Assurance Administrative Assistant for a 14-month term in Saskatoon. This role is pivotal in ensuring efficient office operations and maintaining high standards of customer service. You will manage payables, assist in QA documentation, and contribute to process improvements. The company values a flexible work-life balance and offers a competitive salary and benefits package. Join a diverse team committed to safety and respect in the workplace while supporting your professional growth.

Qualifications

• 1-3 years industry experience preferred.
• Knowledge of accounts payable/receivable and general accounting procedures.

Responsibilities

• Manage all payables accurately and promptly.
• Participate in developing QA Work Instructions and training.
• Track all shipments leaving inland to port terminals.

Skills

Detail-oriented

Effective communication

Time management

Customer service

Problem-solving

Education

Business Administration or equivalent

Job description

G3 Canada Limited is a progressive and continuously growing company. As part of our commitment of building a smarter path from Farmer’s fields to the global market, we are establishing a highly efficient coast to coast Canadian Grain enterprise designed to provide a unique competitive alternative to farmers and superior service to customers and stakeholders. The integrity and resourcefulness of our people are the foundation of that commitment.

Job Title: Quality Assurance Administrative Assistant (14-Month Term)

Location: G3 Saskatoon West

Working under the direction of the Quality Assurance Director & Manager, the Quality Assurance Administrative Assistant will be responsible for completion of all business and administrative functions within Quality Assurance. Key objectives include managing all payables accurately and promptly, maintaining an efficient and well-organized office; providing excellent customer service in all respects; and contributing to a good working relationship between all G3 staff.

Key Responsibilities:

• Model and ensure universal adherence to corporate health and safety policies, environmental standards and industry regulatory requirements
• Maintain and order office supplies
• Manage incoming and outgoing mail and courier packages
• Participate with the QA team in developing QA Work Instructions, Standard Operating Procedures (SOP), and training.
• Document and track employee grading level and development plan at all G3 facilities (elevators and terminals), schedule training accordingly
• Help identify opportunities to improve processes, opportunities for cost reductions, and help develop and implement useful reports for management and staff.
• Provide information and assist on items such as inventory in store at Quebec, Thunder Bay and Vancouver.
• Track all shipments leaving inland, headed to port terminals
• Order specialized products for all terminals and ports
• Monitor and update vessel shipments while loading, compile all data of vessels per year
• Manage and maintain database of WOOCs (Wheats of other classes) shipped
• Maintain QA dashboard of round robin samples, results and further training requirements
• Schedule and assist with performing weigh over audits at inland and port terminals
• Perform other duties as assigned

Qualifications & Experience:

• Business Administration or equivalent combination of education and experience
• 1-3 years industry experience preferred
• Ability to execute high level of volume with accuracy
• Knowledge of accounts payable/receivable and general accounting procedures
• Highly detail oriented with effective communication and time management skills
• High level of customer service
• Ability to work in a challenging, changing environment
• Ability to work independently and problem-solve

If you are looking for a flexible work-life balance, a competitive salary and benefits package and an opportunity to grow your career, G3 will give you this opportunity. Join our diverse team of talented professionals!

G3 is committed to providing a safe and respectful work environment, and to supporting the success of employees throughout the organization. We encourage women,indigenous people, people with disabilities and members of visible minorities to apply and self-identify. Reasonable accommodations are available to applicants with disabilities.