Human Resources & Payroll Administrator

The Institute for Performance and Learning; Calgary; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Human Resources and Payroll Administrator to join their dynamic team in Calgary. This role is pivotal in supporting HR operations, ensuring payroll accuracy, and developing employment programs. You will be responsible for managing personnel records, assisting with recruitment, and maintaining compliance with company policies. The organization prides itself on its diverse workforce and offers a supportive environment for career growth. If you are detail-oriented, possess strong communication skills, and are passionate about HR, this is an exciting opportunity to advance your career in the aviation industry.

Benefits

Competitive compensation and benefits packages

Work-life balance

Friendly working environment

Qualifications

• 1+ year of HR or payroll experience required.
• Confidentiality and attention to detail are essential.

Responsibilities

• Provide administrative support to HR and Payroll Department.
• Maintain accurate personnel records and assist with recruitment.

Skills

Interpersonal Skills

Communication

Organization

Professionalism

Attention to detail

Confidentiality

Accuracy

Time Management

Education

Human Resources Management certificate, diploma, or degree

Human Resources or PCP designation

Tools

Avanti

ADP

Job description

Employment Type: Full-time Permanent.

Location: Calgary, AB.

Division/Department: Human Resources

Available vacancies: 1

About Avmax:

Avmax is a diverse company offering every product and service related to aviation. We have locations, operations, and deployment worldwide.

Our vision at Avmax Group Inc. ("Avmax") is to simplify our customers' aviation needs through dependable, globally integrated services with trusted results. Established in 1976, our locations include: Calgary (HQ) and Vancouver in Canada, Great Falls and Jacksonville in the USA, Nairobi in Kenya, and N'Djamena in Chad.

Avmax offers the following capabilities: Aircraft Leasing, Airline Operations, Avionics, Component Repairs, Engineering, MRO, Paint and Spares. Avmax's engineering division is a Transport Canada authorized Design Approval Organization (DAO). Avmax's maintenance division is a Transport Canada authorized Maintenance Repair Organization (MRO).

Why work at Avmax?

Avmax has a diverse workforce with opportunity for growth and career advancements. We offer competitive compensation and benefit packages, flexibility, work-life balance and a friendly working environment.

We are proud of our work and commitment to create one of the leading workforce, products and services in the Aviation industry.

About the Role:

The Human Resources and Payroll Administrator supports operations, policies, and programs for HR and Payroll. They handle administrative tasks, develop employment programs, and ensure payroll accuracy while complying with regulations and company policies.

Reporting

The Human Resources and Payroll Administrator reports directly to the Manager, Human Resources and Payroll Services.

Core Competencies

• Interpersonal Skills
• Communication
• Organization
• Professionalism
• Attention to detail
• Confidentiality
• Accuracy
• Time Management

Duties & Responsibilities

• Provide administrative support to the Human Resources and Payroll Department.
• Maintain accurate and comprehensive personnel records.
• Draft general forms, letters, reports, and memos as required.
• Assist with the development of policy and procedures.
• Administer the performance review process, keeping records up to date.
• Support recruitment and onboarding practices, including advertising, pre-screening, interviewing, and recommendations where necessary.
• Assist with payroll and benefits administration.
• Assemble and categorize payroll data as required.
• Assist with posting, balancing, monitoring and/or reconciling payroll information.
• Administration of Group Benefits/ Pensions, etc.
• Communicate with employees and outside services.
• Adhere to all applicable regulations and company policies.
• Complete other duties as assigned.

Qualifications

• Human Resources Management or Payroll certificate, diploma, or degree.
• Human Resources or PCP designation is an asset.
• Must be able to maintain strict confidentiality.
• Excellent organizational skills.
• Excellent oral and written communication skills.
• Strong attention to detail.

Experience

• At least 1 year of human resources or payroll experience.
• Aviation industry experience is considered an asset.
• Experience using software - Avanti and/or ADP would be an asset.
• Experience in Group Benefits/ Pension administration is an asset.

Our recruitment commitments:

• We thank all applicants for their interest; however, only those selected for an interview will be contacted.
• Depending on qualifications, selected candidates may be offered a role at a more appropriate level.
• Avmax Group offers a competitive compensation package including an optimal benefits plan and pension plan.
• Avmax Group Inc. is dedicated to, and prides itself on being an equal opportunity employer. We celebrate and welcome the diversity of all of our employees. Avmax Group Inc. has specific policies in place to prevent discrimination in our hiring practices on the basis of the protected grounds dictated by Canadian legislation. We therefore encourage applications from qualified Aboriginal Canadians, persons with disabilities, members of visible minorities and women.
• Avmax will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your HR Representative. Information relating to the needs for accommodation measures will be addressed confidentially.
• In order to be in compliance with the law, employees must be legally eligible to work in Canada.