Payroll Administrator

Aecon Concessions; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player in infrastructure development is seeking a Payroll Administrator to join their dynamic team in Calgary. This role involves managing payroll for unionized craft employees, ensuring accuracy in timesheet entries, and collaborating with various departments. The company prioritizes safety, integrity, and accountability, fostering a diverse and inclusive work environment. With a commitment to sustainable practices and community support, this position offers an exciting opportunity to contribute to impactful projects while building a rewarding career. If you are detail-oriented and passionate about payroll administration, this role is perfect for you.

Qualifications

• 2-3 years of payroll experience handling large headcounts.
• Experience with unions and collective agreements.

Responsibilities

• Accurate entry of unionized craft employee timesheets.
• Administering electronic timecard software and training staff.
• Generating labor and productivity reports.

Skills

Payroll Administration

Union Agreements Knowledge

Microsoft Office Proficiency

Attention to Detail

Interpersonal Skills

Education

Post-secondary Education

Tools

SAP ERP

Field Data Capture

Job description

It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant and report any suspicious outreach to your local authorities and email concerns to [e-mail].

Date: May 5, 2025

Location: Calgary, AB, CA

Operating Sector: Finance

Position Title: Payroll Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead impactful projects in transportation and energy, partnering daily to build, connect, power, and strengthen communities.

At Aecon, you can count on:

• Safety Always. Our top core value. If we can’t do it safely, we don’t do it at all.
• Integrity. Leading by example with humility and courage.
• Accountability. Passionate about delivering on commitments.

We invest in our people through programs like Aecon University and Leadership Programs, support inclusive work environments via initiatives such as Equity, Diversity & Inclusion training, Women in Trades, Diversity in Trades programs, and Employee Resource Groups (ERGs). We are committed to sustainable construction, minimizing environmental impact and supporting communities.

Our success relies on strong execution and continuous improvement, driven by our diverse, skilled, and collaborative team. We seek innovative minds worldwide to join our Aecon community!

Alberta Transportation awarded Aecon a $595 million contract for the Deerfoot Trail Improvements project in Calgary, Alberta. Construction includes new bridges, additional lanes, and ramp improvements, scheduled for completion by fall 2027.

The Payroll Administrator is responsible for accurate, timely entry of unionized craft employee timesheets and payroll administration. This in-office, contract position ends December 2025, based in Calgary, AB.

Payroll Responsibilities:

• Understanding union agreements, wage classifications, benefits, and allowances.
• Administering electronic timecard software (Field Data Capture).
• Training staff on FDC and troubleshooting as needed.
• Coordinating timecard approvals and corrections.
• Submitting daily timecards to HCM Payroll.
• Validating pay reports and crosschecking hours, premiums, and allowances.
• Assisting with payroll validation and distributing electronic paystubs.
• Providing details for WorkSafeAB submissions and maintaining cost tracking spreadsheets.
• Generating labor and productivity reports with project controls.
• Managing employee request and termination forms with HR and Payroll teams.
• Advising on collective agreement payroll practices and shift schedules.
• Resolving discrepancies and supporting audits.
• Collaborating with HR, Labour Relations, and Finance teams.

Required Knowledge and Experience:

• 2-3 years’ payroll experience handling large headcounts or equivalent.
• Experience with unions, collective agreements, and relevant legislation.
• Post-secondary education and construction payroll experience.
• Proficiency with Microsoft Office; SAP ERP and Field Data Capture are assets.
• Strong organizational, interpersonal, communication skills, and attention to detail.
• Ability to handle sensitive information professionally.

The hourly rate is $25.00 - $28.00 based on a 40-hour week.

We foster diversity, inclusion, and belonging. All applicants are welcome, including women, minorities, Indigenous peoples, persons with disabilities, and those of any sexual orientation or gender identity.

We adhere to the Accessible Canada Act (ACA) and support accommodations during the application process. If needed, please click here for assistance.