HR Coordinator

Nortek, Inc; Quebec, Dorval; On-site; CAD 50,000 - 70,000; Full time

Job summary

Nortek, Inc. is seeking an HR Coordinator to support the human resources department in Quebec. The role involves managing employee inquiries, HRIS administration, and coordinating various HR functions. Ideal candidates will have significant HR experience and strong communication skills, working collaboratively with the HR team in California.

Qualifications

• Requires an Associate’s degree and a minimum of 4 years of related experience in HR.
• 2+ years of HR Admin experience required.
• Demonstrated professionalism and discretion.

Responsibilities

• First level of contact for employee questions and issues.
• HRIS administration including data entry and report running.
• Conducts new hire orientation and onboards employees.

Skills

Professionalism

Discretion

Teamwork

Time Management

Attention to Detail

Communication Skills

Education

Associate’s degree in HR or related field

Bachelor’s Degree in HR or related field

Tools

UKG Software

Excel

Word

PowerPoint

Outlook

Job description

The HR Coordinator will coordinate administrative activities and provide support to the human resources department. In general, the HR Coordinator is responsible for organizing, managing and the accurate monitoring of all employee inquiries.

Primary Responsibilities :

• HR / Office Coordinator : first level of contact for employee questions and issues
• HRIS administration (UKG Software) – data entry, runs reports, support & maintain the system; other projects as assigned
• Scans and uploads documents into UKG Software
• Maintains various activity trackers in excel format in Box
• Responds to state disability and unemployment claims
• Prepare promotion, transfer, extension, termination, and benefits letters / packages, as requested
• Maintain employee communication channels (e.g. online bulletin boards, etc.)
• Conducts new hire orientation and onboards employees UKG
• Assists with benefits including resolution of enrollment issues, open enrollment, audits and serves as backup for premium processing
• Work collaboratively with the HR Team located in California
• Assist with various research projects or special projects, as assigned
• Understand, support and execute all work in the established procedures, methods and working requirements
• Implements and maintains department policies and standards
• Perform any other related duties as required or assigned

Knowledge Skills and Abilities :

• Requires an Associate’s degree and a minimum of 4 years of related experience in HR or related field; Bachelor’s Degree and 2 years of related experience; or equivalent work experience
• 2+ years of HR Admin experience required
• Demonstrated professionalism, discretion, and handling of confidential information
• Ability to work well in a team and shared-work environment
• Excellent computer skills with intermediate to advanced knowledge of Word, Excel, PowerPoint, and Outlook required; experience with an HRIS system a plus; UKG experience preferred
• Ability to prioritize in a time-sensitive, deadline driven environment; possess excellent time, project and process management skills
• Knowledge of applicable state and federal laws preferred
• Proven ability to multi-task, set project priorities, establish department / discipline goals and objectives for self
• Strong attention to detail, learns quickly and excellent written / verbal communication skills
• Positive attitude, self-motivated and eager to succeed

Physical Requirements :

Essential functions of this job require the following minimal physical demands. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essential functions.

• Required to sit, talk, or hear; frequently required to use hands to grip or feel; and occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch, or crawl
• Vision and depth perception suitable for use of utilizing a computer, printer, phone, and keyboard
• Manual dexterity suitable for use of utilizing a computer
• Sufficient personal mobility and physical reflexes which permits the employee to work in an office setting
• Ability to walk and / or climb 5% of the time comfortably, with or without reasonable accommodation
• Ability to sit at a computer for 90% of the time comfortably, with or without reasonable accommodation
• Light to moderate lifting

Working Conditions : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be comfortable working in an office environment to include moderate noise levels
• The working area is primarily in an open office setting with reasonable lighting and controlled temperatures

Tasks listed are intended to be descriptive and not restrictive. Any employee in this job may perform any of the tasks listed; however, these examples do not include all the tasks an employee may be expected to perform. The company reserves the right to change tasks as needed.