Halifax Property Legal Assistant

Havens Alliance Group - Executive & Technology Talent Solutions; Halifax; Hybrid; CAD 40,000 - 70,000; Full time

Job summary

An innovative firm in Halifax is seeking a motivated Legal Assistant to join their Property Legal Support Services team. In this role, you will provide high-quality administrative support, ensuring clients receive exceptional service. You'll thrive in a collaborative environment, handling document preparation, file management, and client interactions. The ideal candidate will possess a Paralegal or Legal Administration diploma, have a minimum of two years' experience, and demonstrate exceptional technology and communication skills. Join a diverse team committed to inclusion, where your contributions will be valued, and enjoy perks like a defined-benefit pension plan and flexible work options.

Benefits

Defined-benefit pension plan

Firm-paid health and dental benefits

Health spending account

Personal (wellness) spending account

Flexible work options after 6 months

Qualifications

• Minimum two years experience in an administrative role.
• Experience in real estate law is an asset.

Responsibilities

• Provide general administrative support within a team environment.
• Assist with document preparation, file management, and client care.

Skills

Microsoft Office

Client Service

Organization

Communication

Flexibility

Education

Paralegal Diploma

Legal Administration Diploma

Tools

Expense Software

Job description

Do you enjoy working in a team environment? Do you excel in providing exceptional client service while working in a fast-paced, innovative, and collaborative environment in which you learn every day?

McInnes Cooper is seeking a motivated and proactive Legal Assistant to join our Property Legal Support Services team in our Halifax office. The incumbent will provide high-quality administrative support within our property team; working to ensure all clients receive the highest level of service.

As a Property Legal Assistant, you will be responsible for:

• Provide general administrative support within a team environment such as:
• Document preparation, calendar, and file management providing exceptional client care, preparing couriers, and processing mail;
• Providing support with opening and closing files, assisting time entry administration; preparing accounting-related forms for submission; generating pre-bills and invoices; arranging to have documents served/filed; and submitting expenses for reimbursement using the firm's expense software;
• Being creative, sharing ideas, learning from others, and sharing your skills and knowledge; and,
• Challenging yourself and your team every day; and having fun while doing so!

The successful candidate will possess the following skill set:

• The ideal candidate will have a Paralegal or Legal Administration diploma or other related education;
• Minimum two (2) years experience in an administrative role; experience working in the area of real estate law would be considered an asset;
• Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology;
• Excel in a demanding, fast-paced team environment, be highly organized & detail-oriented, and flexible to changing priorities;
• Exceptional communication skills, a special focus on client service, and the highest degree of professionalism; and,
• A positive attitude and enjoy working in a collaborative team environment.

Our team members have access to:

• Defined-benefit pension plan;
• Firm-paid health and dental benefits;
• Health spending account;
• Personal (wellness) spending account;
• Time for you:
  • Including vacation, personal and sick days.
• Balancing life:
  • Work from home / Flex work options are available for many team members following the completion of six (6) months of service;
• Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful and caring team; and,
• Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Special Events and so many more!

McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our on-line application process.

As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact Alana Burgess at [e-mail] or 902.455.8260.