Senior Property Administrator

GWL Realty Advisors; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the real estate sector seeks a Senior Property Administrator to manage administrative functions for their Calgary portfolio. The ideal candidate will have strong accounting skills and experience in property management, ensuring tenant satisfaction and compliance with regulations. This role involves budgeting, reporting, and maintaining tenant relations in a dynamic environment.

Benefits

3 weeks of vacation per year

3 paid personal days per year

Half-day every Friday before a long weekend

Annual performance-based bonus program

Comprehensive health benefits plan

Up to $2,000 annual education allowance

Up to $5,000 annual mental health coverage

Friendly and supportive culture

Qualifications

• 4+ years of commercial property management experience required.
• Ability to prepare ownership reports with accuracy and on-time.

Responsibilities

• Manage all administrative tasks including tenant relations and accounting.
• Prepare monthly arrears reporting and manage procurement processes.

Skills

Customer Service

Problem Solving

Communication

Interpersonal Skills

Education

Post-secondary education in accounting, business, finance, or economics

Tools

Yardi

Microsoft Office

Construction Manager

Angus

Job description

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GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.

As a Senior Property Administrator role, you will be managing the administrative functions for our Calgary Suburban / Industrial portfolio. You will work closely with the property management team in supporting with various tasks such as budgeting, quarterly / monthly reports and accounting duties. Dealing with tenant issues, budgeting, compliance and accounting duties. Expert accounting skills and good knowledge of the real estate industry with accounting & financial experience. You are also highly professional and friendly as we will count on you to manage tenant relations and tenant satisfaction.

RESPONSIBILITIES

• Successfully manage all administrative tasks from accounting, tenant relations, work orders, service requests, rent and expense payments, property maintenance & vendor compliance requirements.
• Review Lease Agreement changes including new agreements, contractual terms & conditions, etc.
• Prepare monthly arrears reporting & tenant watch list, etc.
• Prepare annual rental notices and midyear adjustment requirements & delivery to tenant, etc.
• Manage procurement process from Contracts, Purchase order generation to invoice payments for both Operational and Capital projects, Landlord’s work, Tenant Inducement Allowance, etc.
• Managing BOMA Best administrative initiatives and sustainability initiatives.
• Working closely with tenants to welcome new tenants, resolve tenant challenges, plan tenant events, sustainability events, support regular building communications and tenant meetings.
• Provide support and preparation of financial processes with variance analysis, monthly reports, & budget input, etc.
• Support management of procurement with the generation of appropriate tendering documentation for Operations service agreements and capital projects and tracking of all documents.
• Provide tenant services through problem solving complex tenant challenges and assisting with tenant move in / out.
• Maintain current building documentation such as as-builts, building assessment reports and measurement plans.
• Other duties as assigned.

QUALIFICATIONS

• 4+years of commercial property management experience (required).
• Related post-secondary education (accounting, business, finance, and / or economics).
• Passionate about the property management industry.
• Ability to work in a fast paced, deadline driven environment. Ability to prepare regular ownership reports with accuracy and on-time, including variance analysis, annual budgets, reforecasts, and capital reports for Property Managers.
• Strong decision-making capabilities to provide high-level service to tenants needs.
• Excellent customer service skills, proactive, results-oriented, and resourcefulness.
• Exceptional communication and interpersonal skills.
• Proficient in property management systems such as Yardi, Construction Manager, Angus, Microsoft Office, and Power Point.
• Highly nimble, flexible and a strong problem solver with a team-oriented mindset.
• Must have reliable vehicle and a drivers license

WHAT WE OFFER

• 3 weeks of vacation per year
• 3 paid personal days per year
• Half-day every Friday before a long weekend
• Eligible to participate in our annual performance based bonus program
• A comprehensive health benefits plan that supports you and your family
• Up to $2,000 annual education allowance
• Up to $5,000 annual mental health coverage
• A friendly, welcoming, and supportive culture
• Many social and team events!

Our Business

Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity

GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

Seniority level

Seniority level

Associate

Employment type

Employment type

Full-time

Job function

Job function

Administrative

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