Property Administrator

Avison Young; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading company in commercial real estate is seeking a Property Administrator to provide administrative support and ensure effective communication. The role requires strong financial knowledge, customer service skills, and the ability to multitask in a dynamic environment. Join a supportive team that values diversity and fosters professional growth.

Qualifications

• 3+ years of related property management experience or relevant education.
• Strong communication, interpersonal, and organizational skills.

Responsibilities

• Maintain strong financial knowledge and assist with budgeting processes.
• Provide excellent customer and tenant service, resolving issues promptly.
• Coordinate maintenance and ensure compliance with safety standards.

Skills

Interpersonal Skills

Communication

Customer Service

Detail-Oriented

Organizational Skills

Education

Related Property Management Education

Tools

Microsoft Word

Microsoft Excel

Outlook

Yardi

Job description

About You

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your work, are comfortable collaborating with motivated teams, and communicate clearly with colleagues and clients. You value company culture, camaraderie, and are adaptable across various corporate functions. You possess strong interpersonal skills, are eager to grow professionally, and are ready to advance your career.

If this describes you, you'll love the culture at Avison Young!

About Us

Avison Young is a global commercial real estate brokerage and advisory firm offering transaction, management, financial, and consulting services. Our structure promotes collaboration to serve our clients better.

We believe real estate significantly impacts people's lives by creating better spaces and places. Our purpose is to generate economic, social, and environmental value as a global real estate advisor, driven by our people.

We care about our team and support their overall wellness—economic, mental, and physical—because our best work comes from bringing our whole selves to work.

Recognized as one of Canada's Best Managed Companies for 13 consecutive years with a Platinum Club designation, Avison Young is a great place to work and be a client.

The Property Administrator reports to the Director, Property Management, providing administrative and operational support, and ensuring effective communication and guidance.

Key Responsibilities

1. Maintain strong financial knowledge, including accounting procedures, account reconciliation, and financial data interpretation.
2. Be detail-oriented, work under pressure, meet deadlines, and prioritize tasks effectively.
3. Provide excellent customer and tenant service, building relationships and resolving issues promptly.
4. Assist with implementing new programs and ensuring policy compliance.
5. Proficient in Microsoft Word, Excel, Outlook, and property management software like Yardi.
6. Organize and multitask efficiently, communicating clearly both in writing and verbally.
7. Work independently and collaboratively, demonstrating professionalism and flexibility.
8. Support asset presentation and operations alongside the Property Manager, focusing on long-term profitability.
9. Contribute to annual budgeting processes for assigned properties.
10. Handle correspondence, rent collection, account reconciliation, and billing review.
11. Monitor tenant accounts, minimize delinquencies, and report on receivables.
12. Prepare invoices, statements, and liaise with tenants and accounting.
13. Assist with lease management, tenant relations, and contract supervision.
14. Coordinate maintenance, service contracts, inspections, and ensure compliance with safety and legal standards.
15. Prepare financial reports, budgets, and support property management documentation.
16. Possess 3+ years of related property management experience or relevant education.
17. Exhibit strong communication, interpersonal, and organizational skills, with a focus on customer service.
18. Be results-oriented, precise, and attentive to details, with proficiency in relevant software systems.

On-Site

Avison Young is an equal opportunity employer committed to diversity and inclusion. We provide accommodations during the recruitment process upon request and promote fair employment practices.

Apply today to join our team!