Property Administrator

QuadReal Property Group; Calgary; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading company in real estate investment seeks a Property Administrator to support day-to-day operations. The role involves managing accounts payable and receivable, administrative tasks, and ensuring compliance. Ideal candidates will have strong analytical skills and experience in property management.

Qualifications

• 4+ years in administrative roles, property management experience preferred.
• Ability to work under pressure and handle multiple priorities.

Responsibilities

• Processing vendor invoices and managing accounts payable.
• Pursuing outstanding rents and managing accounts receivable.
• Collecting tenant insurance certificates and assisting with budgets.

Skills

Analytical Skills

Attention to Detail

Communication

Organizational Skills

Multi-tasking

Education

Post-secondary education in business, real estate, or accounting

Tools

Microsoft Office

Yardi

Workday

Job description

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About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal : Excellence lives here.

www.quadreal.com

Role Overview

Reporting to the Supervisor, Property Administration, this role provides support for all aspects of day-to-day activities for the Western Canadian Place and Westmount Corporate Campus. It requires strong analytical skills, exceptional attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities

1. Accounts Payable
   • Processing vendor invoices in Yardi Voyager
   • Investigating overdue balances (vendor statements)
   • Supporting Procurement with follow-ups on expired COI and WCB Clearances
   • Collecting compliance requirements for new vendors / setting up vendors in Yardi
   • Creating and closing vendor Purchase Orders
   • Preparing and reconciling monthly Visa statements in Workday
   • Preparing and distributing year-end letters to vendors
   • Reviewing and preparing year-end accruals
   • Managing Capital Projects, updating jobs in Construction Manager, assisting with contracts and forecasting, processing invoices
2. Accounts Receivable
   • Reviewing monthly Recurring Comparison reports for upcoming charges
   • Pursuing outstanding rents, sending reminders and demands
   • Analyzing aged receivables, preparing statements, and responding to tenant inquiries
   • Entering Pursuits notes into Yardi by the 10th of each month
   • Providing tenant security deposit reports
   • Administering lease payments (e.g., tenant allowances)
   • Entering monthly tenant sales and updating reports, generating invoices as needed
3. Administrative Tasks
   • Collecting tenant insurance certificates for compliance
   • Assisting with tenant events and preparing utility and carbon reports
   • Providing rent rolls, vacancy and occupancy reports
   • Assisting with budgets and reforecasts
   • Preparing rental notices and year-end adjustments
   • Maintaining tenant and property files on SharePoint
   • Reviewing service contracts and updating contact info in CRM and Yardi
   • Liaising with tenants and managing communication
   • Overseeing parking setup and payments

Experience and Qualifications

• Post-secondary education with experience in business, real estate, or accounting
• 4+ years in administrative roles, property management experience preferred
• Proficient in Microsoft Office; knowledge of Yardi is an asset
• Strong communication, organizational, and multi-tasking skills
• Ability to work under pressure, handle multiple priorities, and adapt to change
• Results-oriented with high attention to detail and integrity

QuadReal provides accommodations for applicants with disabilities throughout the hiring process. Please inform the Talent Acquisition team if needed.